Title
Resolution to Ratify an Emergency Purchase Order Request to Terex Inc. for Additional Spending for the Repair of an Aerial Truck ($15,000.00)
Memorandum
The attached resolution ratifies and approves the emergency increase of purchase order authorization to Terex Inc., for the repair of an aerial truck, by the City Administrator. Due to a broken boom on vehicle #4616, a 2009 IHC aerial truck used by Signs and Signals, a request was made from the Fleet & Facilities Unit for an emergency increase of purchase order authorization to fund the repair of this vehicle. Terex, the manufacturer of the boom system, was the low quote for repair of the vehicle. This truck is a front line vehicle and getting it repaired and returned to service is a priority.
The City had an existing purchase order with Terex that was issued in the amount of $23,000.00 for parts, repairs and inspections of our aerial devices for FY20. The balance remaining on this purchase order is not adequate to cover the repair cost of the broken boom so additional purchase authorization was needed. As provided in City Code Chapter 14, 1:317, the Fleet & Facilities Unit received authorization for an emergency purchase order to Terex in the amount of $15,000.00 for a total purchase order authorization of $38,000.00.
Signs and Signals has three aerial trucks used on a daily basis to support their work crews. An aerial truck is a critical piece of equipment for crews maintaining improvements within the road right away. Much of their work is spent in the air working on traffic signals, street lights and other elevated signage and devices. Two quotes for the boom repair were received and Terex’s quote of $18,190.83 was the low quote.
Budget/Fiscal Impact: Funding is available in the approved FY20 Fleet Services Operations and Maintenance budget.
Terex Inc. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, Additional spending approval for the repair of City vehicle #4616 was necessary to make significant boom repairs on the aerial truck and return it back to service;
Whereas, Terex Inc. was issued a purchase order in the amount of $23,000.00 for parts, repairs and inspections of City aerial devices for FY20 and an additional $15,000.00 in purchase authorization was necessary to make this emergency repair;
Whereas, Terex Inc. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination ordinances; and
Whereas, The Interim City Administrator has exercised Chapter 14, Section 1:317 for an emergency purchase order for this repair.
RESOLVED, That Council ratifies the emergency purchase order issued by the Interim City Administrator under Chapter 14, Section 1:317 of the Ann Arbor City Code to Terex Inc. in the amount of $15,000.00, for a total purchase order authorization of $38,000.00, for the emergency repair of the City’s aerial truck #4616; and
RESOLVED, That the Interim City Administrator be authorized to take necessary administrative action to implement this resolution.