Title
Resolution to Approve Change Order Number 1 to the Construction Contract, with Ideal Contracting, LLC for the Landfill Scale and Entrance Improvements Project for Fiber Optic Network Infrastructure ($275,382.00, contingency $25,540.00)
Memorandum
Attached for your approval is a resolution for Change Order Number 1, Construction Contract, Ideal Contracting, LLC for the Landfill Scale and Entrance Improvements Project for Fiber Optic Network Infrastructure (E-002) ($275,382.00, contingency $25,540.00), R-20-134.
This Best Source project includes installation of conduit and a duct bank for fiber optic cable as part of the City’s Landfill Scale and Entrance Improvement Project, including installation of an additional 800 linear feet of conduit not in the original design.
The conduit work project was originally proposed to be completed by the City’s Information Technology (IT) Unit, but since awarding the contract to Ideal, it has been determined that IT is unable to get the work completed on the same construction schedule as is needed for the scale. Ideal Contracting, LLC is able to provide the labor and materials for this work and within the needed project construction timeframe.
The project was submitted for Public Plan Review and recommended for approval by the City's Planning Commission on May 21, 2019, and was approved by City Council on April 20, 2020.
The following items are included in the change order:
Fiber Optic Network Infrastructure: $249,700.00
Additional 800 linear feet of conduit: $ 25,682,00
Contingency: $ 25,540,00
Total: $300,922.00
Staff recommends awarding the Change Order Number 1 to the construction contract with Ideal Contracting LLC, and approving the City’s expenditure of an additional $300,922.00, should contingencies make it appropriate. It is requested that the Change Order Number 1 and its contingency amount be approved for the life of the project without regard to fiscal year.
Ideal complies with the City’s Non-Discrimination and Living Wage ordinances.
Budget Impact: The FY2020-2025 Capital Improvements Plan (CIP) identifies the Landfill Entrance Improvements Project (MF-SW-12-01). Total project costs are estimated as follows and are available in the approved Solid Waste Fund Capital Budget:
Internal Staff: $ 20,850.00
Contracted Design: $ 111,165.00
Construction: $1,599,714.00
Construction Contingency: $ 160,000.00
Fiber Optic Network Infrastructure: $ 275,382.00
Change Order #1 Contingency: $ 25,540.00
Total Project Costs: $2,192,651.00
Staff
Prepared by: Christina Gomes, Solid Waste and Recycling Program Coordinator
Reviewed by: Molly Maciejewski, Public Works Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The City’s truck scale is at the end of its useful life, and replacement and relocation of the City’s truck scale and security improvements are appropriate at City’s closed Landfill;
Whereas, The Landfill Scale and Entrance Improvements Project was approved by Council in April 2020;
Whereas, The Project requires installation of fiber optic network infrastructure which was to be completed and coordinated through another City department, but due to changed circumstances, the fiber optic infrastructure can no longer be completed on the required schedule;
Whereas, Additional linear footage of conduit is needed;
Whereas, Change Order Number 1 is necessary to include installation of the fiber optic network infrastructure and conduit as part of the Landfill Scale and Entrance Improvements Project;
Whereas, Ideal Contracting, LLC (Ideal) is the contractor for the Landfill Scale and Entrance Improvements Project and is able to perform this work on the required schedule; and
Whereas, Ideal Contracting, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That Council approves Change Order Number 1 to the Landfill Scale and Entrance Improvements Project construction contract with Ideal Contracting, LLC for the additional fiber optic network infrastructure and conduit work in the amount of $275,382.00;
RESOLVED, That a Change Order Number 1 contingency in the amount of an additional $25,540.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Ideal Contracting not to exceed $25,540.00 in order to satisfactorily complete this project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.