Title
Resolution to Approve an Amendment to the City's Agreement with The Ultimate Software Group Inc. for UltiPro Human Resources and Payroll Subscription Services for FY2021 - FY2025 ($1,644,163.65) (8 Votes Required)
Memorandum
Attached for your review and action is a resolution approving an Amendment to the City's Software Contract with The Ultimate Software Group Inc. ("Ultimate") to extend the City's current contract for five years for maintenance and support of the UltiPro Human Resources and Payroll software for FY2021 - FY2025 in the amount of $1,494,694.23 plus a 10% contingency ($149,469.42) to account for potential increases in FTEs for a total of $1,644,163,65.
Cost Breakdown:
- FY2021: $292,103.79
- FY2022: $295,324.89
- FY2023: $298,887.62
- FY2024: $302,539.27
- FY2025: $305,838.66
Total: $1,494,694.23
Budget/Fiscal Impact: This expenditure is planned and partially budgeted in the proposed FY2021 Information Technology Services Unit budget. The renewal cost of this contract amendment was anticipated when the FY 2021 Information Technology Services Unit budget was completed. An additional $43,104.00 is being requested from the FY 2021 Information Technology Services fund budget. The expenditure is planned to be budgeted in the FY2022 - FY2025 Information Technology Services Unit budgets. In addition, a budget appropriation for a 10% contingency in the amount of $149,469 is being requested.
The UltiPro Human Resource and Payroll System has been instrumental in allowing the City to systematically manage and control human resource functions, time keeping and payroll. Using the Time and Attendance module, City personnel can enter their current hours worked, submit requests for personal time off and view current and historic paychecks anytime and anywhere. Using the web-based Human Resource module employees can elect their benefits and develop their objectives, while managers can perform reviews, manage employee development and recruit new e...
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