Title
Resolution to Establish a Project Budget for the Gallup Vehicle Bridge Replacement Project and Appropriate Funds in the Amount of $145,000.00 (8 Votes Required)
Memorandum
This resolution requests that $145,000.00 be appropriated to the expenditure budget of the FY2020 Parks Maintenance and Capital Improvements Millage for the purpose of the Gallup Vehicle Bridge replacement project with the source of revenue being the transfer from the Parks & Recreation General Fund as a result of the “Parks Fairness Resolution.”
The City budget for Fiscal Year 2020 was approved May 20, 2019 by Council. As a part of the budget process, Parks received an additional $389,168.00 in funding for Fiscal Year 2020, as a result of what is commonly known as the “Parks Fairness Resolution”. This is the result of a Council-adopted policy for the administration of the Parks Maintenance and Capital Improvements millage that states that if future increases occur in the City’s General Fund budget during any of the six years of this Millage, beginning with FY 2019-2020, that the General Fund budget supporting the Parks and Recreation system for that year will be increased at the same rate as the average percentage increase of the total City General Fund budget. In previous years Parks has received smaller amounts that have generally been allocated towards operational needs during the fiscal year (e.g. Outdoor ice-skating rinks, additional livery staffing in the summer). Given the larger amount this year, PAC thought it prudent to recommend how the $389,168.00 in additional funding should be allocated. Because the Gallup vehicle bridge is a critical infrastructure piece for the popular Gallup Park, PAC recommends setting aside $145,000.00 to assist in funding its replacement. As a result, $145,000.00 was transferred from the Parks General Fund budget to the Parks Maintenance and Capital Improvements Millage budget in order to set up a multiyear project budget.
The last round of park bridge inspections showed that the Gallup Vehicle Bridge will need to be replaced in 2023. Some repairs were made to it over this past winter to address any short-term concerns. This will be a major project as the current bridge is unusual in design and likely cannot be replaced with the “same again.”
Staff plan on working with one of the firms presently under standing contract to develop multiple design replacement scenarios. The north side of the bridge connects to the section of Gallup Park that the Border-to-Border trail passes through. The Gallup vehicle road is incorporated into this project as it is likely the bridge replacement will result in some level of realignment and will also offer a way to improve the interaction between B2B users and vehicles.
Staff plan on applying for grants and developing partnerships that will help fund the replacement cost of the bridge. Preliminary designs with construction cost estimates will assist in grant applications and the overall planning process.
Staff
Prepared by: Colin Smith, Manager, Parks and Recreation
Reviewed by: Derek Delacourt, Community Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The Gallup vehicle bridge is anticipated to need replacement in 2023;
Whereas, The City intends to apply for grants and explore partnerships to help fund the bridge replacement project;
Whereas, A preliminary study with cost estimates showing multiple designs that incorporate the bridge replacement with the B2B trail and park road will assist in applying for grants to help fund the project;
Whereas, Funding is available in the approved FY2020 Parks Maintenance and Capital Improvements millage as a result of additional funds made available through the Parks Fairness Resolution; and
Whereas, At the September 17, 2019 meeting PAC recommended allocating $145,000 of the FY2020 Parks Fairness Resolution funds to the Gallup vehicle bridge replacement project;
RESOLVED, That $145,000.00 be appropriated to the revenue and expenditure budget of the FY2020 Parks Maintenance and Capital Improvements millage for the purpose of establishing the Gallup Vehicle Bridge Replacement Project budget with the source of revenue being the transfer from the Parks & Recreation General Fund as a result of the Parks Fairness Resolution; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution.