Title
Resolution to Ratify an Emergency Purchase Order Request to Belfor Property Restoration ($21,265.11) for Cleaning and Sanitation Services for Sanitary Sewer Backups.
Memorandum
The attached resolution ratifies the emergency purchase order authorization for Belfor Property Restoration to perform the emergency cleanup of basements damaged by recent sanitary sewer backups. As provided in City Code Chapter 14, 1:316, the Public Services Area received authorization of an emergency purchase order to Belfor Property Restoration Services in the amount of $21,265.11 for a total purchase authorization of $33,818.26.
Council Resolution 15-1515 authorized a services purchase order with Belfor Property Restoration for cleaning and sanitation services of private properties as a result of sanitary sewer backups caused by blockages in the City’s sewer system. In 2019 Public Works elected to forego the final contract renewal year option and rebid the contract. The City issued ITB No. 4610 for Cleaning and Sanitation Services and RACM, LLC, DBA Servpro of Saginaw was the lone qualified bidder. A resolution was brought to Council and subsequently approved on March 2, 2020 (R-20-071). However, the insurance for RACM, LLC, DBA Servpro of Saginaw was noncompliant at the time these basement backups occurred, so Belfor Property Restoration performed the needed emergency cleaning and sanitation services.
Budget/Fiscal Impact: Funds for this purchase are available in the approved FY20 Sewage Disposal System Operations and Maintenance budget.
Belfor Property Restoration complies with the City’s non-discrimination and living wage ordinances.
Staff
Prepared by: Paul Matthews, Assistant Public Works Manager
Reviewed by: Molly Maciejewski, Public Works Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The City sewer backed up requiring cleaning and sanitation services;
Whereas, Council Resolution 15-1515 authorized a service purchase order with Belfor Property Restoration for cleaning and sanitation services of private properties as a result of city sanitary sewer backups;
Whereas, Public Works elected to forego the final renewal year in favor of rebidding the contract;
Whereas, Council Resolution R-20-071 authorized a general services contract with RACM, LLC, DBA Servpro of Saginaw for basement cleaning and sanitation service that results from a blockage in the City sewer main;
Whereas, The insurance for RACM, LLC, DBA Servpro of Saginaw was noncompliant at the time the basement backups occurred requiring cleaning and sanitation services;
Whereas, Belfor Property Restoration was contracted to perform the emergency cleanup of the damaged basements;
Whereas, Belfor Property Restoration complies with the City’s non-discrimination and living wage ordinances;
Whereas, Funding for these services is available in the approved FY20 Sewage Disposal System Operations and Maintenance budget; and
Whereas, The Interim City Administrator has authorized an Emergency Purchase Order for Belfor Property Restoration;
RESOLVED, That City Council ratifies the emergency purchase order issued by the Interim City Administrator under Chapter 14, Section 1:316 of the Ann Arbor City Code to Belfor Property Restoration in the amount of $21,265.11 for a total purchase authorization of $33,818.26 for emergency cleaning and sanitation services; and
RESOLVED, That the Interim City Administrator be authorized to take any other necessary administrative actions to implement this resolution.