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File #: 20-0307    Version: 1 Name: Resolution to Approve Agreement with West Shore Services, Inc
Type: Resolution Status: Passed
File created: 6/1/2020 In control: City Council
On agenda: 6/1/2020 Final action: 6/1/2020
Enactment date: 6/1/2020 Enactment #: R-20-181
Title: Resolution to Approve a Five-Year Agreement with West Shore Services, Inc. for Repairs, Upgrades, and Maintenance to the Outdoor Emergency Siren System ($32,750.00)
Attachments: 1. West Shore Inc GSA 2-16-2020
Title
Resolution to Approve a Five-Year Agreement with West Shore Services, Inc. for Repairs, Upgrades, and Maintenance to the Outdoor Emergency Siren System ($32,750.00)
Memorandum
Attached for your approval is a resolution authorizing an agreement with West Shore Services, Inc. for $32,750.00 in FY21 for repairs, upgrades, and maintenance to the outdoor emergency siren system, and $9,350.00/year for simply maintenance for the four years thereafter.

The total cost of $32,750.00 in FY21 includes $23,400.00 for identified one-time repairs and $9,350.00 for annual maintenance and battery replacement.

This project is part of a multi-year plan to repair, upgrade, and maintain the twenty-two tornado sirens. This project maintains the current number and location of the sirens.

West Shore Services, Inc. is the only vendor in the State of Michigan who is authorized by the manufacturer to work on this system. Thus, a sole source purchase is requested. West Shore Services, Inc. is compliant with the City's Non-Discrimination/Living Wage ordinance.

Budget/Fiscal Impact: Funds for this project were approved as part of the FY21 Fire Services budget. Staff intends to budget sufficient funds for future years of this Agreement.
Staff
Prepared by: Lynda Rathburn, Office Manager
Reviewed by: Michael Kennedy, Fire Chief
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The attached five-year contract with West Shore Services, Inc. ("West Shore") provides for repairs, upgrades, and maintenance to the outdoor emergency siren system at a cost of $32,750.00 in FY21, and $9,350.00/year for simply maintenance and battery replacement for the four years thereafter;

Whereas, West Shore is the sole Michigan provider authorized by the manufacturer to perform maintenance, repairs, upgrades to the siren equipment;

Whereas, The City Administrator hereby recommends that this contract be approved without competitive bidding as West Shore is the sole source p...

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