Title
Resolution to Award a Construction Contract to Ideal Contracting, LLC for the Landfill Scale and Entrance Improvements Project ($1,599,714.00, Bid No. ITB-4618)
Memorandum
Attached for your approval is a resolution to enter into a construction contract with Ideal Contracting, LLC (Ideal), in the amount of $1,599,714.00, for the Landfill Scale and Entrance Improvements Project, ITB-4618.
This Project includes replacement of the existing single-truck scale at the Materials Recovery Facility (MRF) with a new dual scale near the Platt Road entrance to the Wheeler Service Center. The existing scale, which is at the end of its service life, is used in multiple operations including public works materials tracking, solid waste transfer station activities and trash, compost and recycling weights. Dual scales will improve traffic flow and provide redundancy. The Project also involves site security improvements including a new automatic gate, communications system to remotely manage the scale, and site monitoring equipment.
The proposed project was submitted for Public Plan Review and recommended for approval by the City's Planning Commission on May 21, 2019.
Ideal submitted the lowest responsible of 2 bids at $1,599,714.00:
|
Ideal Contracting LLC |
E. T. Mackenzie Company |
|
$1,599,714.00 |
$1,912,900.00 |
Staff recommends awarding a construction contract to Ideal in the amount of its bid and approving the City’s expenditure of an additional $160,000.00, should contingencies make it appropriate. It is requested that the total $1,759,714.00 contract and contingency amount be approved for the life of the project without regard to fiscal year.
Ideal complies with the City’s Non-Discrimination and Living Wage ordinances.
Budget and Fiscal Impact: Total project costs, itemized below, are estimated to be $2,165,000.00. The project is included in the FY2020-2025 Capital Improvements Plan (MF-SW-12-01) and funding is included in the approved Solid Waste Fund Capital Budget.
Engineering Services: $ 299,665.00
Internal Staff Costs: $ 25,000.00
Construction Contract: $1,599,714.00
Contingency $ 160,000.00
Total: $2,084,379.00
Staff
Prepared by: Christina Gomes, Solid Waste and Recycling Program Coordinator
Reviewed by: Molly Maciejewski, Public Works Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Tom Crawford, Interim City Administrator
Body
Whereas, The City’s solid waste facility truck scale is at the end of its useful life and security improvements are appropriate at the City’s closed Landfill;
Whereas, Funding for this work is available from the approved Solid Waste Fund Capital Budget (MF-SW-12-01);
Whereas, Bids were received by the Procurement Unit on March 10, 2020 and Ideal Contracting, LLC (Ideal) was the lowest responsible bidder at $1,599,714.00;
Whereas, It is now appropriate to enter into a contract with Ideal for the Landfill Scale and Entrance Improvements Project; and
Whereas, Ideal complies with the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That a construction contract in the amount of $1,599,714.00 be awarded to Ideal for the Landfill Scale and Entrance Improvements Project (Bid No. ITB-4618);
RESOLVED, That a contract contingency amount of $160,000.00 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Inner City not to exceed $160,000.00;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract after approval as to form by the City Attorney, and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay