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File #: 20-0304    Version: 1 Name: 4/6/20 - City/State Agreement for Plymouth Road Improvement Project
Type: Resolution Status: Passed
File created: 4/6/2020 In control: City Council
On agenda: 4/6/2020 Final action: 4/6/2020
Enactment date: 4/6/2020 Enactment #: R-20-117
Title: Resolution to Approve a Contract with the Michigan Department of Transportation for the Plymouth Road Improvement Project ($409,402.00).
Attachments: 1. Plymouth Road City State Agreement.pdf

Title

Resolution to Approve a Contract with the Michigan Department of Transportation for the Plymouth Road Improvement Project ($409,402.00).

Memorandum

Attached for your review and consideration, please find a resolution to approve a contract between the City of Ann Arbor and the Michigan Department of Transportation (MDOT) for the construction phase of the Plymouth Road Improvement Project.  The agreement prescribes the cost sharing of the construction, as well as each party’s rights and responsibilities, and is required for the project to receive its share of federal funding from the National Highway Performance Program (NHPP) and Highway Infrastructure Program Urban (HIPU) Funds.

 

This project consists of a partial depth milling, a repaving of the existing asphalt to improve the pavement conditions of Plymouth Road between Murfin Avenue/Upland Drive and Nixon Road. Also included in the project is the replacement of the existing pedestrian islands and a slight narrowing of existing lane widths in order to install buffered bicycle lanes.

 

Construction is expected to begin on or after May 18, 2020 and be completed by August 31, 2020.

 

The City submitted completed plans to MDOT in January of 2020, and the project was advertised in February for an April 3, 2020 MDOT bid letting.  This memorandum and resolution were prepared prior to the letting date, so bid prices were not available.  MDOT will award a contract to the qualified low bidder and administer the contract.  The City will act as the project engineer.

 

Budget/Fiscal Impact:  The Engineer’s estimate for the project’s construction is $817,923.00. The estimated total cost of the project is $1,143,000.00. In total, the City will be receiving approximately $409,402.00 in Federal funds for this project.  The federal funding will be used to fund participating construction expenses.  The City will be funding its share of the construction costs and the design, construction engineering, and material testing costs. 

 

A breakdown of the project revenues are shown below:

 

Federal Funds

$   409,402.00

Street, Bridge, and Sidewalk Millage

$   733,598.00

TOTAL REVENUE

$1,143,000.00

Staff

Prepared by:  Nicholas Hutchinson, P.E., City Engineer

Reviewed by:  Craig Hupy, Public Services Area Administrator

Approved by:  Tom Crawford, Interim City Administrator

Body

Whereas, the Plymouth Road Improvement Project will improve the pavement conditions between Murfin Avenue/Upland Drive and Nixon Road and incorporate buffered bicycle lanes into the final cross section;

 

Whereas, The City of Ann Arbor will receive Federal funding from the National Highway Performance Program (NHPP) and Highway Infrastructure Program Urban (HIPU) Funds;

 

Whereas, Local share funding for this project is available in the approved Street, Bridge, and Sidewalk Millage Fund Capital Budget; and

 

Whereas, It is necessary to approve the cost sharing agreement with the Michigan Department of Transportation so that the project can proceed.

 

RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Michigan Department of Transportation Contract No. 20-5107 for the Plymouth Road Improvement Project, substantially in the form on file with the City Clerk, following approval as to substance by the City Administrator, and approval as to form by the City Attorney; and

 

RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.