Ann Arbor logo
Share to Facebook Share to Twitter Bookmark and Share
File #: 20-0267    Version: 1 Name: 3/16/20 Resolution to Approve Schedule 34 Interagency Agreement with Washtenaw County for Enterprise Content Management System for On-Base Software Maintenance and Licenses
Type: Resolution Status: Passed
File created: 3/16/2020 In control: City Council
On agenda: 3/16/2020 Final action: 3/16/2020
Enactment date: 3/16/2020 Enactment #: R-20-089
Title: Resolution to Approve Schedule 34 to the Interagency Agreement for Collaborative Technology and Services with Washtenaw County for the Enterprise Content Management System ($122,340.63 over a 3-Year Period with an Additional 15% Contingency)
Title
Resolution to Approve Schedule 34 to the Interagency Agreement for Collaborative Technology and Services with Washtenaw County for the Enterprise Content Management System ($122,340.63 over a 3-Year Period with an Additional 15% Contingency)
Memorandum
Attached for your review and approval is a resolution authorizing the approval of Schedule 34 to the Interagency Agreement for Collaborative Technology and Services for a three-year commitment to utilize the shared Electronic Content Management System (ECM).

Budget/Fiscal Impact: The City's portion of ECM is planned and budgeted for in the Information Technology Services Budget.

This Schedule allows for collaboration and cost sharing and eliminates the need and cost for two separate ECM platforms. The City of Ann Arbor will pay Washtenaw County for 50% of shared services maintenance, and pay full-cost maintenance on licensing for City users.

City Council approved participation in the Interagency Agreement for Collaborative Technology and Services in 2011 (R-11-180). Renewals of the Original Agreement were approved by City Council in 2013 (R-13-037) and 2016 (16-0525). A separate Interagency Agreement was approved with the DDA in 2015 (R-15-300).

The City will be invoiced each calendar year (2020 through 2022) $40,780.21 plus a 15% contingency for any additional maintenance due to the purchase of shared services or licenses.
Staff
Prepared by: Kevin Eyer, Technology and Change Manager, Information Technology
Reviewed by: Tom Shewchuk, Director, Information Technology
Approved by: Tom Crawford, Financial Services Area Administrator and CFO
Body
Whereas, Washtenaw County and the City of Ann Arbor entered into an Interagency Agreement for Collaborative Technology and Services;

Whereas, The City will pay for 50% of shared services maintenance and pay full-cost maintenance on licensing for City users and these costs are budgeted for in the FY20 Information Technology Services Budget and are pl...

Click here for full text