Title
Resolution to Extend the Contract with Precision Concrete, Inc. (Bid No. 4566) for the 2020 Sidewalk Repair Program ($196,001.00)
Memorandum
Attached for your review and approval is a resolution to extend the Construction Services Agreement with Precision Concrete, Inc. (“PCI”), Bid No. 4566, for the 2020 Sidewalk Repair Program.
During the past eight construction seasons, the Sidewalk Repair Program has repaired numerous sidewalks throughout the City. Beginning in 2017, the Program revisited neighborhoods where work had been performed in 2012. The attached map shows the areas of the City that will be targeted in 2020.
This Contract’s work will consist of the horizontal cutting of sidewalk slabs that have “vaulted” or “displaced” joints that result in vertical displacements of between ½-inch and 1-inch, so that the City may avoid removal and replacement of otherwise good sidewalks. Based on the unit prices, cutting one concrete slab as opposed to replacing it, saves the City an average of about $186.00 per slab (based upon a typical 5-foot wide sidewalk that is 4 inches thick).
PCI was the low responsible bidder for the 2019 Sidewalk Repair Program, as well as being the Contractor selected for cutting sidewalks for the 2016, 2017, and 2018 Sidewalk Repair Programs. The 2019 contract can be renewed for up to four (4) years by mutual agreement, with the contractor required to hold its bid prices any renewals. City staff recommends PCI’s contract be extended for one (1) year for 2020 and requests the City Administrator be authorized to extend the contract up to three more years, subject to the availability of funding.
PCI has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances.
Budget and Fiscal Impact: Funding for the Project comes primarily from the Street, Bridge, and Sidewalk Millage and is included in the approved capital budget. Some additional funding from various departmental budgets may also be utilized, depending on the locations at which the work is done.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Sidewalk Repair Program maintains and repairs pedestrian facilities in the City of Ann Arbor;
Whereas, The Program will include the repair or maintenance of sidewalks in approximately 20% of the City in 2020;
Whereas, Sidewalk cutting to eliminate vertical displacements is a cost-effective and low-impact solution as part of the Program to assist the City in maintaining sidewalks;
Whereas, Competitive bids were obtained by the City for sidewalk cutting work as part on February 14, 2019 and Precision Concrete, Inc. (PCI) was the sole responsible bidder;
Whereas, Staff evaluated PCI’s bid and found it to be reasonable and in line with current market prices;
Whereas, The City’s resulting 2019 contract with PCI provides for an extension of the contract for four (4) one-year terms, subject to the terms and conditions in the original contract, with PCI obligated to hold its unit prices;
Whereas, Funding for the Sidewalk Program comes from the Street, Bridge, and Sidewalk Millage, and is included in the approved capital budget with some additional funding from various departmental budgets within the City of Ann Arbor, depending on the location at which the work is done; and
Whereas, PCI has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage Ordinances;
RESOLVED, That the contract with Precision Concrete, Inc. be extended for one year, in the amount of $196,001.00, for work on the 2020 Sidewalk Repair Project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract extension after approval as to form by the City Attorney and approval as to substance by the Public Services Area Administrator and City Administrator;
RESOLVED, That a contingency amount of $98,000.00 be established within the Program budget, and that the City Administrator be authorized to approve change orders with PCI, not to exceed that amount, in order to satisfactorily complete this project; and
RESOLVED, That the City Administrator be authorized to approve the extension of the contract for the three (3) additional one-year renewals in 2021, 2022, and 2023, subject to the availability of funding; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.