Title
Resolution to Extend the Contract with CLI Concrete Leveling, Inc. (Bid No. 4523) for the 2020 Sidewalk Repair Program ($90,350.00)
Memorandum
Attached for your review and approval is a resolution to extend the Construction Services Agreement with CLI Concrete Leveling, Inc. (CLI), Bid No. 4523 for the 2020 Sidewalk Repair Program.
During the past eight construction seasons, the Sidewalk Repair Program has repaired numerous sidewalks throughout the City. Beginning in 2017, the Program revisited neighborhoods where work had been performed in 2012. The attached map shows the areas of the City that will be targeted in 2020.
This Sidewalk Repair Program involves leveling sidewalk slabs that have “vaulted” or “displaced” joints that result in vertical displacements of between ½- and 1-inch, so that the City may avoid removal and replacement of otherwise good sidewalk slabs. Based on the unit prices, leveling one concrete slab as opposed to replacing it, saves the City an average of about $182 per slab (based upon a typical 5-foot wide sidewalk that is 4 inches thick). The work to be performed by CLI allows for the “lifting” of displaced slabs, and can help reduce water ponding issues in many cases.
CLI was the low responsible bidder for the 2018 Sidewalk Repair Program, as well as being a subcontractor for the 2016 and 2017 Sidewalk Repair Program. The 2018 contract was set up with the option for two one-year renewals by mutual agreement, with the contractor being required to hold its bid prices for any renewals. CLI’s contract was extended for one year in 2019; and city staff now recommends approval of the second one-year extension for 2020.
CLI has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances.
Budget and Fiscal Impact: Funding for the project comes primarily from the Street, Bridge, and Sidewalk Millage and is included in the approved capital budget. Some additional funding from various departmental budgets may also be utilized, depending on the locations at which the work is done.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Sidewalk Repair Program maintains and repairs pedestrian facilities in the City of Ann Arbor;
Whereas, The Program will include the repair or maintenance of sidewalks in approximately 20% of the City in 2020;
Whereas, Sidewalk leveling to eliminate vertical displacements is a cost-effective and low-impact solution as part of the Program to assist the City in maintaining sidewalks;
Whereas, Competitive bids were received by the City for sidewalk leveling work on February 2, 2018 and CLI was the sole responsible bidder;
Whereas, Staff evaluated CLI’s bid and found it to be reasonable and in line with current market prices;
Whereas, The City’s resulting 2018 contract with CLI provides for up to two one-year extensions, subject to the terms and conditions in the original contract, with CLI obligated to hold its unit prices;
Whereas, Funding for the Program comes from the Street, Bridge, and Sidewalk Millage, and is included in the approved capital budget with some additional funding from various departmental budgets within the City of Ann Arbor, depending on the location at which the work is done; and
Whereas, CLI has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage Ordinances;
RESOLVED, That the contract with CLI Concrete Leveling, Inc. be extended for one final year, in the amount of $90,350.00, for work on the 2020 Sidewalk Repair Project;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said contract extension after approval as to form by the City Attorney and approval as to substance by the Public Services Area Administrator and City Administrator;
RESOLVED, That a contingency amount of $45,000.00 be established within the Program budget, and that the City Administrator be authorized to approve change orders with CLI Concrete Leveling, Inc., not to exceed that amount, in order to satisfactorily complete this project; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.