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File #: 20-0237    Version: 1 Name: 3/2/20 - HRC Amendment #1 (Guardrail Maintenance Construction Admin)
Type: Resolution Status: Passed
File created: 3/2/2020 In control: City Council
On agenda: 3/2/2020 Final action: 3/2/2020
Enactment date: 3/2/2020 Enactment #: R-20-070
Title: Resolution to Approve Amendment No. 1 to the Professional Services Agreement with Hubbell, Roth and Clark, Inc. for Guardrail Construction Administration, RFP No. 978 ($12,171.00)
Attachments: 1. Amd 1 - HRC PSA.pdf

Title

Resolution to Approve Amendment No. 1 to the Professional Services Agreement with Hubbell, Roth and Clark, Inc. for Guardrail Construction Administration, RFP No. 978 ($12,171.00)

Memorandum

Attached for your review and approval, please find a resolution to approve Amendment Number 1 to the Professional Services Agreement (PSA) with Hubbell, Roth and Clark, Inc. (HRC) in the amount of $12,171.00 for performing construction administration for the 2020 Guardrail Improvements Project, for a total amount of $51,350.00.

 

The City has guardrail in approximately 60 locations, and until now, has addressed their condition reactively (e.g., after a guardrail had been hit).  Many of these guardrails have been in service for years, and the standards to which they were built have changed.  The City hired HRC, which inventoried and evaluated the guardrails, helped the City prioritize repairs and replacements, and prepared plans for guardrail replacement and upgrades for the 2019 and 2020 construction seasons. Once the 2020 construction work is completed, the City’s guardrail system will be fully updated and in good condition.

 

The attached resolution will extend the contract with HRC to perform construction administration services for the 2020 construction. This work includes engineering support, review and tracking of daily inspection reports, review of contractor payments, and completing the final as-built information for the project. 

 

Budget/Fiscal Impact:  Funding for this work is available in the approved Operations and Maintenance Budget of the Major Street Fund. 

Staff

Prepared by:    Nicholas S. Hutchinson, P.E., City Engineer

Reviewed by:   Craig Hupy, Public Services Area Administrator

Approved by:    Howard S. Lazarus, City Administrator

Body

Whereas, The City has guardrail in approximately 60 locations and it is necessary to maintain it in good condition;

 

Whereas, Hubbell, Roth and Clark, Inc. was awarded a contract dated March 5, 2018 for $39,178.50 for professional engineering consulting services for design and construction administration services for guardrail replacement throughout the City;

 

Whereas, Additional services are required from Hubbell, Roth and Clark, Inc. to complete the construction administration for the 2020 Guardrail Improvements Project;

 

Whereas, Funding for this work is available in the approved Operations and Maintenance Budget of the Major Street Fund; and

 

Whereas, Hubbell, Roth and Clark, Inc. is in compliance with the requirements of the City’s Non-Discrimination and Living Wage Ordinances;

 

RESOLVED, That Amendment No. 1 to the Professional Services Agreement with Hubbell, Roth and Clark, Inc. be approved in the amount of $12,171.00;

 

RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Amendment No. 1, after approval as to form by the City Attorney and approval as to substance by the City Administrator; and

 

RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.