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File #: 20-0192    Version: 1 Name: 3/2/20 - Core and Main Purchase Order Increase
Type: Resolution Status: Passed
File created: 3/2/2020 In control: City Council
On agenda: 3/2/2020 Final action: 3/2/2020
Enactment date: 3/2/2020 Enactment #: R-20-072
Title: Resolution to Approve an Increase to the Purchase Order with Core and Main LP for the Purchase of Utility Infrastructure Materials ($100,000.00)
Attachments: 1. CouncilAction27-Jan-2020-03-28-59.pdf, 2. 2018 Utility Bid (ITB No. 4554) Pricing Details.pdf, 3. Bid Tab ITB_4554_Utility_Infrastructure_Materials.pdf, 4. ITB 4554 Bid Document.pdf
Title
Resolution to Approve an Increase to the Purchase Order with Core and Main LP for the Purchase of Utility Infrastructure Materials ($100,000.00)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing an increase to the purchase order with Core and Main LP for up to $100,000.00 for the purchase of utility infrastructure materials.

Public Works competitively bid "Utility Infrastructure Materials ITB-4554" in November 2018. Core and Main LP was the successful bidder and on January 22, 2019, City Council approved R-19-025 authorizing the contract for the purchase of utility infrastructure materials for an amount not-to-exceed $333,287.32.

Due to increased maintenance activity, Public Works has been purchasing materials commonly used in maintenance, repair and replacement of water, sanitary sewer, and stormwater infrastructure in quantities that will exceed the current approved spending authority. An increase is requested at this time to ensure enough funds are available to cover necessary expenses for the remainder of the fiscal year.

Budget and Fiscal Impact: Funding is available in the approved FY20 Water Supply System, Sewage Disposal System and Stormwater System Operations and Maintenance budgets.

Core and Main LP complies with the City's Non-Discrimination ordinance.
Staff
Prepared by: Paul Matthews, Assistant Public Works Manager
Reviewed by: Molly Maciejewski, Public Works Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Core and Main LP was the successful bidder for "Utility Infrastructure Materials (ITB-4554);

Whereas, The City has an existing purchase order with Core and Main LP for utility infrastructure materials in the amount of $333,287.32;

Whereas, Bid prices are firm through June 30,2020;

Whereas, Increased maintenance activities resulted in Public Works purchasing materials commonly used in maintenanc...

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