Title
Resolution to Approve a General Services Contract with RACM, LLC, DBA Servpro of Saginaw for As-Needed Cleaning and Sanitation Services for Sanitary and Storm Sewer Backups ITB No. 4610 ($150,000.00 for three years)
Memorandum
Attached for your approval is a resolution authorizing a three-year general services contract with RACM, LLC, DBA Servpro of Saginaw not-to-exceed $150,000.00, with an estimated annual cost of $50,000.00, for as-needed cleaning and sanitation services for sanitary and storm sewer backups.
The City of Ann Arbor contracts for basement cleaning and sanitation services after a sanitary or storm sewer backup that results from a blockage or a surcharge in City-owned and maintained sewers. The offered services include sanitizing and debris removal, but does not include repair or restoration of the property.
ITB No. 4610, Cleaning and Sanitation Services, was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. One (1) bid was received and publicly opened on December 27, 2019. RACM, LLC, DBA Servpro of Saginaw was the only respondent and was found to be a responsible bidder.
Budget and Fiscal Impact: Funding is available in the annual operations and maintenance budgets of the Sewage Disposal System Fund and Stormwater Fund and in subsequent budgets if so approved by council.
RACM, LLC, DBA Servpro of Saginaw complies with the City’s Non-Discrimination, Conflict of Interest, and Living Wage ordinances.
Staff
Prepared by: Paul Matthews, Public Works Assistant Manager
Reviewed by: Molly Maciejewski, Public Works Unit Manager
Craig Hupy, Public Services Area Administrator
Approved by: Howard Lazarus, City Administrator
Body
Whereas, The City contracts for as needed cleaning and sanitation services for sanitary and storm sewer backups that result from a blockage or a surcharge in City-owned and maintained sewers;
Whereas, The City solicited bids for the as needed services, and RACM, LLC, DBA Servpro of Saginaw was the only respondent to ITB No. 4610;
Whereas, RACM, LLC, DBA Servpro of Saginaw is a responsible bidder;
Whereas, The term of the proposed contract with RACM, LLC, DBA Servpro of Saginaw is for three years not-to-exceed $150,000.00 with an estimated $50,000.00 in services per year; and
Whereas, RACM LLC, DBA Servpro of Saginaw complies with the City’s Non-Discrimination, Conflict of Interest, and Living Wage ordinances;
Resolved, That City Council approve a general services agreement with RACM, LLC, DBA Servpro of Saginaw not-to-exceed $150,000.00, for the period of March 3, 2020 through March 3, 2023 for as needed cleaning and sanitation services for sanitary and storm sewer backups;
RESOLVED, That continuation of this contract after the FY20 is subject to the availability of funding in the approved budgets;
RESOLVED, That the City Administrator be authorized and directed to execute the contract with RACM, LLC, DBA Servpro of Saginaw, subject to approval by the City Administrator as to substance and subject to approval by the City Attorney as to form; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.