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File #: 19-2412    Version: 2 Name: 1/21/19 - Resolution to Approve Onboarding Supplement to Ultimate Software Agreement
Type: Resolution Status: Passed
File created: 1/21/2020 In control: City Council
On agenda: 1/21/2020 Final action: 1/21/2020
Enactment date: 1/21/2020 Enactment #: R-20-008
Title: Resolution to Approve Onboarding Supplement to the Agreement with Ultimate Software Group, Inc.
Attachments: 1. City of Ann Arbor - Onboarding Supplement 12.9.2019.pdf
Title
Resolution to Approve Onboarding Supplement to the Agreement with Ultimate Software Group, Inc.
Memorandum
The attached Resolution authorizes the execution of the attached Onboarding Supplement to the 2006 Agreement with Ultimate Software Group, Inc. ("UltiPro") and the City for Hosted Human Resources and Payroll System ("Agreement"). The supplement will procure a software module to automate the Onboarding process and orient new employees to the City. With this technology, the Human Resources department will be able to collect all employee pre-employment documentation electronically, schedule pre-employment screenings and provide pre-employment training before a candidate's first day of employment. In addition to streamlining the internal HR process, this will greatly improve an employee's initial experience with the City, improve the manager's insight into the Onboarding process, and reduce paper. The City previously collected all paperwork manually and used sticky notes to track missing documents and information. In 2018 we hired and on-boarded 1124 employees - 105 regular employees, 523 temporary employees, 4 elected officials and 492 election workers.

Budget/Fiscal Impact: Implementation is a flat $10,000 fee and there is a $1.60 charge per active employee per month. The HR budget will not be increased this fiscal year, due to other savings in the overall HR budget. The annual cost moving forward is estimated to be $19,000. The UltiPro Agreement is in the process of being renegotiated and we may be able to absorb some of this cost in the new contract.

The overall costs for the program will fluctuate monthly depending on the number of active City employees any given month.
...Staff
Prepared by: Deb Carmack, HR Technology Specialist
Reviewed by: John Fournier, Interim Director of HR & Labor Relations
Approved by: Howard Lazarus, City Administrator
...Body
Whereas, The City executed an agreement with Ultimate Software Group, Inc. ("UltiPro")...

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