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File #: 19-2055    Version: 1 Name: 1/21/20 Vertiv Corp Agreement for Preventative Maintenance Services
Type: Resolution Status: Passed
File created: 1/21/2020 In control: City Council
On agenda: 1/21/2020 Final action: 1/21/2020
Enactment date: 1/21/2020 Enactment #: R-20-001
Title: Resolution to Approve an Agreement with Vertiv Corporation for Preventative Maintenance Services for UPS and HVAC Systems for the City of Ann Arbor Data Centers ($48,598.00) State of Michigan MIDeal State Contract Number 171-180000001133
Attachments: 1. Signed 2022 Amendment 1 and Original Agreement Vertiv.pdf, 2. Vertiv Y2 and Y3 City of Ann Arbor 2020 136885 and 62834 co1.pdf

Title

Resolution to Approve an Agreement with Vertiv Corporation for Preventative Maintenance Services for UPS and HVAC Systems for the City of Ann Arbor Data Centers ($48,598.00) State of Michigan MIDeal State Contract Number 171-180000001133

Memorandum

This resolution seeks authorization to approve the attached agreement with Vertiv Corporation, as amended, for preventative maintenance services, payable in two annual installments for FY2020 and FY 2021 for $24,299.00 each for a total in the amount of $48,598.00 to Vertiv Corporation.     

 

Budget/Fiscal Impact:  This expenditure is planned for and budgeted in the FY2020 Information Technology Services Fund budget.  The expenses will be planned for and budgeted in the FY2021 Information Technology Services Fund budget.

 

Funds for this expense are budgeted in the proposed FY2020 Information Technology Service Fund Budget.  Authorization of the payment plan will allow for the issuance of a Purchase Order in the amount of $24,299.00 for FY2020 and again in FY2021.

Staff

Prepared by:                      Jennifer Grimes, Senior Infrastructure Lead, ITSU

Reviewed by:                      Tom Shewchuk, IT Director, ITSU

                     Tom Crawford, Financial Services Administrator and CFO

Approved by:                      Howard S. Lazarus, City Administrator

Body

Whereas, The City of Ann Arbor requires that preventative maintenance occur to UPS and HVAC systems in data centers in the Justice Center and Wheeler Service Center to protect and maintain the computing equipment in our data centers;

 

Whereas, This purchase was procured through the MiDEAL cooperative purchasing arrangement in accordance with City Code section 1:316(2);

 

Whereas, Vertiv Corporation complies with the requirements of the City’s Living Wage and Non-Discrimination ordinance; and

 

Whereas, Funding for this expenditure is planned and budgeted for in the FY2020 Information Technology Budget;

 

RESOLVED, That City Council approve the attached agreement with Vertiv Corporation as amended for a total remaining expenditure of $48,598.00 over FY20-FY21;

 

RESOLVED, That City Council approves a purchase order in the total amount of $48,598.00 for FY2020 and FY2021 to Vertiv Corporation for the remaining term of the agreement as amended;

 

RESOLVED, That the City Council determines that the procurement of these services through the MiDEAL cooperative purchasing arrangement is cost-effective and in the City’s best interest;

 

RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the attached Agreement as amended, which has previously been approved as to substance by the City Administrator and approved as to form by the City Attorney; and

 

RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this Resolution, including any amendments that do not exceed the amounts authorized herein.