Title
Resolution to Approve a Purchase Order to CDW Government, LLC for Licenses for Duo Multifactor Software protection ($25,056.00)
Memorandum
Attached for your consideration is a resolution authorizing a purchase order to CDW Government, LLC for licenses for Duo multifactor software protection for $25,056.00 plus a ten percent contingency ($27,561.60 total).
Budget/Fiscal Impact: This expenditure is planned for and budgeted in the FY2020 Information Technology Services Fund budget.
The Duo licenses will be procured under the MiDEAL Extended Purchasing Program, a program allowing use of state contracts to buy goods and services for Michigan Cities and other nonprofit entities.
Protecting the security of the City of Ann Arbor computing environment requires many layers of technology. Duo multifactor software will be used to help validate user identities to reduce the risk of unauthorized access to City of Ann Arbor computing resources.
Attached for your review is the quote for licensing for $25,056.00. A contingency of 10% ($2,505.60) is being requested to cover any potential changes to license counts encountered over the course of the fiscal year.
The accompanying resolution authorizes the creation of a purchase order to CDW in the amount of $$25,056.00 plus a ten percent contingency ($27,561.60 total) for purchase of licenses as described above.
Staff
Prepared by: Jennifer Grimes, Senior Infrastructure Lead, Information Technology
Reviewed by: Tom Shewchuk, Director, Information Technology
Reviewed by: Tom Crawford, Financial Services Area Administrator and CFO
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Duo multifactor licensing will provide an important level of protection to City of Ann Arbor computing resources;
Whereas, The attached quote was procured through the MiDEAL cooperative purchasing arrangement in accordance with City Code section 1:316(2); and
Whereas, Funding for this expenditure is planned for and budgeted for in the FY2020 Information Technology Budget;
RESOLVED, That City Council approve a purchase order to CDW Government, LLC for the attached quote, as a reseller of software licenses in the amount of $25,056.00 from the FY2020 Information Technology Budget;
RESOLVED, That the City Council determines that the procurement of such software licenses through the MiDEAL cooperative purchasing arrangement is cost-effective and in the City’s best interest;
RESOLVED, That the City Council approve a ten percent (10%) contingency to be expendable from the FY20 Information Technology budget, subject to City Administrator approval; and
RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution, including execution of any changes or amendments that do not exceed the contingency amount.