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File #: 19-2330    Version: 1 Name: 1/6/20 - Purchase Vehicles from Berger Chevrolet
Type: Resolution Status: Passed
File created: 1/6/2020 In control: City Council
On agenda: 1/6/2020 Final action: 1/6/2020
Enactment date: 1/6/2020 Enactment #: R-19-584
Title: Resolution to Approve the Purchase of Vehicles from Berger Chevrolet (Oakland County Bid, MiDeal Bid - $114,492.00)
Attachments: 1. Berger Chev - MiDeal Bolt Quote.pdf, 2. MIDeal Contract 071B7700177.pdf, 3. Berger Chev - Cargo Van Quote MY20.pdf, 4. Oakland County Contract 005218.pdf
Resolution to Approve the Purchase of Vehicles from Berger Chevrolet (Oakland County Bid, MiDeal Bid - $114,492.00)
The attached resolution authorizes the purchase of two 2020 Chevrolet Bolt electric vehicles at $32,779.00 each and two 2020 Chevrolet Express 2500 cargo vans at $24,467.00 each for a total of $114,492.00 from Berger Chevrolet, Grand Rapids, Michigan.

The two cargo vans on this resolution were recently approved by City Council Resolution R-19-533 on December 2, 2019. When ordering the two vans, staff realized that the approval was for two model year 2019 vans which are no longer available. The identical vans for model year 2020 are each $482.00 more expensive which is the reason for additional City Council authorization.

One of the primary objectives of the Fleet and Facilities Unit is to ensure that the City maintains a fleet that is reliable and affordable. One of the ways that we do this is by establishing a replacement schedule for each class of vehicle. This does not mean that once a vehicle hits the preset age that it is automatically replaced. When a vehicle comes up on the replacement schedule, we use a two step evaluation process. The first step looks at five categories, including the vehicle's age, miles/hours of use, type of service, reliability, maintenance and repair cost. The second step consists of the Fleet Service Supervisor's review of the vehicle repair history and general condition. Each category has point values that are assigned as follows:

AGE - one point for each year the vehicle is in service
MILES/HOURS - one point for each 10,000 miles or 330 hours of service
TYPE of SERVICE - one point for light duty use to five points for severe duty use
RELIABILITY - average # of work orders per month (1 <.25, 2 =.25 to .50, 3 =.50 to .75, 4=.75 to 1, and 5 = over 1 per month)
MAINTENANCE COST - repair cost as a percentage of purchase price (1 = 20 to 40%, 2 = 40% to 60%, 3 = 60% to 80%, 4 = 80% to 100%, and 5...

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