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File #: 19-2073    Version: 1 Name: 12/2/19- Purchase Ventrac Tractor and Accessories
Type: Resolution Status: Passed
File created: 12/2/2019 In control: City Council
On agenda: 12/2/2019 Final action: 12/2/2019
Enactment date: 12/2/2019 Enactment #: R-19-531
Title: Resolution to Authorize the Purchase of One Ventrac Tractor with Accessories from J.W. Turf Inc. (Sourcewell - $42,577.25)
Attachments: 1. Sourcewell Contract - Venture Products.pdf, 2. JW Turf Ventrac Quote.pdf

Title

Resolution to Authorize the Purchase of One Ventrac Tractor with Accessories from J.W. Turf Inc. (Sourcewell - $42,577.25)

Memorandum

The attached resolution authorizes the purchase of one new Ventrac 4500 Series Tractor with a mower deck, brush hog and broom attachments at a total cost of $42,577.25 through the Sourcewell cooperative purchasing program (contract number 062117-VPI) for use by the Community Services Area, Park Operations.

 

The proposed Ventrac Tractor and accessories will replace a 2004 John Deere 5320 Tractor (#6783) and a 2004 Sweepster Broom (#6465) Park Operations.  Each have unknown hours of use but are beyond their useful life and in need of replacement. The tractor and attachments are used for maintaining park grounds throughout the City.  The Ventrac has a lower center of gravity then many tractors which allows for safer operations when mowing slopes.  The broom attachment is used during the winter to remove snow from park pathways. 

 

Venture Products Inc. was awarded contract number 062117-VPI by the Sourcewell cooperative purchasing program for Grounds Maintenance Equipment and Accessories. J.W. Turf Inc. is the local dealer for Ventrac Tractors and accessories.  The City’s purchasing unit has reviewed the Sourcewell cooperative purchasing program and found that it meets the requirements of the City of Ann Arbor for competitive and fair purchasing.  

 

J.W. Turf Inc. complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.

 

Budget Impact:  Adequate funding for the purchase of this equipment has been budgeted in the FY20 Fleet Services Fund budget.

 

Green Fleet Policy:  At their October 17, 2019 meeting, the Green Fleet Committee approved the need for the replacement of this equipment, that the proposed replacement is consistent with the Green Fleet Policy, and recommended the approval of this resolution.  The Sustainability and Innovations Manager has concurred with the actions of the Committee.

Staff

Prepared by:  Matthew J. Kulhanek, Fleet and Facility Unit Manager

Reviewed by:  John Fournier, Assistant City Administrator

Approved by:  Howard S. Lazarus, City Administrator

Body

Whereas, The Fleet & Facilities Unit needs to purchase replacement equipment for the City’s fleet;

 

Whereas, Competitive bids were received by the Sourcewell cooperative purchasing program;

 

Whereas, Venture Products Inc. was awarded contract number 062117-VPI for Grounds Maintenance Equipment and Accessories;

 

Whereas, J.W. Turf Inc. is the local dealer for Ventrac Tractors and accessories under the contract; and

 

Whereas, J.W. Turf Inc. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances;

RESOLVED, That City Council approve the issuance of a purchase order to J.W. Turf Inc. for the purchase of one new Ventrac 4500 Series Tractor with a mower deck, brush hog and broom attachments for a total cost of $42,577.25;

 

RESOLVED, That funds for the purchase of this equipment comes from the FY 20 Fleet Services budget;

 

RESOLVED, That funds for the purchase of this equipment are to be available without regard to fiscal year;

 

RESOLVED, That the equipment being replaced (nos. 6465 and 6783) be sold at the next City vehicle auction after the equipment is removed from service; and

 

RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.