Title
Resolution to Authorize the Purchase of Two Doosan Air Compressors from Cloverdale Equipment Company (Sourcewell - $45,450.00)
Memorandum
The attached resolution authorizes the purchase of two new Doosan P185WDO Air Compressors at a cost of $22,725.00 each for a total of $45,450.00 through the Sourcewell cooperative purchasing program (contract #041719-CEC) for use by the Public Services Area, Public Works Utility operations.
The proposed Doosan Compressors will replace two existing air compressors, a 2003 Ingersol Rand (#2818) used in sewer utilities and a 2009 Ingersol Rand (#2819) used in storm water utilities. Each have unknown hours of use but are beyond their useful life and in need of replacement.
Clark Equipment Company dba Doosan Portable Power was awarded contract number 041719-CEC by the Sourcewell cooperative purchasing program for Generators and Portable Power Equipment. Cloverdale Equipment Company is the local Doosan dealer. The City’s purchasing unit has reviewed the Sourcewell cooperative purchasing program and found that it meets the requirements of the City of Ann Arbor for competitive and fair purchasing.
Cloverdale Equipment Company complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.
Budget Impact: Adequate funding for the purchase of these units has been budgeted in the FY20 Fleet Services Fund budget and the Public Works Sewage Disposal and Stormwater Sewer System Fund Operations and Maintenance budgets.
Green Fleet Policy: At their October 17, 2019 meeting, the Green Fleet Committee approved the need for the replacement of this equipment, that the proposed replacements are consistent with the Green Fleet Policy, and recommended the approval of this resolution. The Sustainability and Innovations Manager has concurred with the actions of the Committee.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facility Unit Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase replacement equipment for the City’s fleet;
Whereas, Competitive bids were received by the Sourcewell cooperative purchasing program;
Whereas, Clark Equipment Company dba Doosan Portable Power was awarded contract number 041719-CEC for Generators and Portable Power Equipment;
Whereas, Cloverdale Equipment Company is the local dealer for Doosan Portable Power under the contract; and
Whereas, Cloverdale Equipment Company complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances;
RESOLVED, That City Council approve the issuance of a purchase order to Cloverdale Equipment Company for the purchase of two Doosan P185WDO Air Compressors at a cost of $22,725.00 each for a total of $45,450.00;
RESOLVED, That funds for the purchase of this equipment in the amount of $33,594.00 comes from the FY20 Fleet Services operations and maintenance budget, the amount of $9,215.00 comes from the FY20 SewageDisposal Operations and Maintenance budget, and in the amount of $2,641.00 comes from the FY20 Stormwater Sewer System Operations and Maintenance budget;
RESOLVED, That funds for the purchase of this equipment are to be available without regard to fiscal year;
RESOLVED, That the equipment being replaced (nos. 2818 and 2819) be sold at the next City vehicle auction after the equipment is removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.