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File #: 19-2063    Version: 1 Name: 12/2/19 - Purchase Polaris Ranger EV Utility Vehicle
Type: Resolution Status: Passed
File created: 12/2/2019 In control: City Council
On agenda: 12/2/2019 Final action: 12/2/2019
Enactment date: 12/2/2019 Enactment #: R-19-529
Title: Resolution to Authorize the Purchase of Two Polaris Ranger EV Utility Vehicles from Polaris Sales Inc.(Sourcewell - $27,064.46)
Attachments: 1. Sourcewell Contract - Polaris.pdf, 2. Polaris Ranger Quote.pdf

Title

Resolution to Authorize the Purchase of Two Polaris Ranger EV Utility Vehicles from Polaris Sales Inc.(Sourcewell - $27,064.46)

Memorandum

The attached resolution authorizes the purchase of two new Polaris Ranger EV utility vehicles at a cost of $13,532.23 each for a total of $27,064.46 through the Sourcewell cooperative purchasing program (contract #051717-PSI) for use by the Public Services Area, Wastewater Treatment Plant.

 

The proposed Polaris Ranger EV units are fully electric vehicles that will replace two existing electric carts used at the Wastewater Treatment Plant by staff.  The 2008 EZ-GO 800 electric cart (#2919) and the 2012 EZ-GO/Cushman 800 electric cart (#2911) each have unknown hours of use but are beyond their useful life.  The carts are used to traverse the large wastewater treatment plant to aid in the operation of that facility.  With the extended period of construction at the plant, these carts have been exposed to a more rugged work environment then they would regularly experience. 

 

The Polaris Ranger EV is designed to operate in a rugged environment and provide more capabilities to staff when carrying tools and equipment than an electric cart.  The wastewater plant has been operating one Polaris Ranger EV since 2017 and has been satisfied with its capabilities.

 

Polaris was awarded contract number 051717-PSI by Sourcewell cooperative purchasing program for Utility Vehicles. The City’s purchasing unit has reviewed the Sourcewell cooperative purchasing program and found that it meets the requirements of the City of Ann Arbor for competitive and fair purchasing.  

 

Polaris Sales Inc. complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.

 

Budget ImpactAdequate funding for the purchase of these vehicles has been budgeted in the FY20 Fleet Services Fund budget and the FY20 Wastewater Treatment Plant Fund Operations and Maintenance budget.

 

Green Fleet Policy:  At their October 17, 2019 meeting, the Green Fleet Committee approved the need for the replacement of these vehicles, that the proposed replacement is consistent with the Green Fleet Policy, and recommended the approval of this resolution.  The Sustainability and Innovations Manager has concurred with the actions of the Committee.

Staff

Prepared by:                                          Matthew J. Kulhanek, Fleet and Facility Unit Manager

Reviewed by:                               John Fournier, Assistant City Administrator

Approved by:                       Howard S. Lazarus, City Administrator

Body

Whereas, The Fleet & Facilities Unit needs to purchase vehicles for the City’s fleet;

 

Whereas, Competitive bids were received by the Sourcewell cooperative purchasing program;

 

Whereas, Polaris received the contract for Utility Vehicles, Burden Carriers, ATVs and Snowmobiles; and

 

Whereas, Polaris complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances;

RESOLVED, That City Council approve the issuance of a purchase order to Polaris Sales Inc. for the purchase of two Polaris Ranger EV utility vehicles at $13,532.23 for a total amount of $27,064.46;

 

RESOLVED, That funds for the purchase of these vehicles in the amount of $23,287.46 comes from the FY 20 Fleet Services budget and in the amount of $3,777.00 comes from the FY20 Wastewater Treatment Plant Operations and Maintenance budget;

 

RESOLVED, That funds for the purchase of these vehicles are to be available without regard to fiscal year;

 

RESOLVED, That the vehicles being replaced (nos. 2911 and 2919) be sold at the next City vehicle auction after the vehicles are removed from service; and

 

RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.