Title
Resolution to Award a Construction Contract for Galvanized Water Service Line Replacements to Lang Constructors, Inc. ($251,165.00, ITB No. 4593)
Memorandum
Attached for your approval is a resolution authorizing a construction contract with Lang Constructors, Inc. for $251,165.00 for galvanized water service replacements.
Water service lines installed in Ann Arbor before 1928 and some services installed during World War II (1942-1945) were made of galvanized iron and connected to the water main with a short piece of flexible lead pipe, known as a “gooseneck”. The City has removed and replaced the publicly owned portion of all known galvanized water service lines and lead goosenecks. In June of 2018, an updated Lead and Copper Rule was adopted by the State of Michigan. The rule requires that water suppliers replace both the publicly owned and privately owned portions of galvanized service lines that are or were connected to lead. Water suppliers must replace these lines at a rate of 5% per year. Additionally, the rule also prohibits partial replacements, which includes repairs to leaking service lines. The City does not have the resources to complete this work in-house and so a contract for the work is needed to ensure swift response to leaking service lines and to meet the annual replacement rate.
ITB No. 4593, Galvanized Water Service Line Replacement, was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. Four (4) bids were received and publicly opened on August 22, 2019. Lang Constructors, Inc. was the lowest responsible bidder.
|
Company |
Total Bid |
|
Lang Constructors, Inc. |
$251,165.00 |
|
D&D Water and Sewer Inc. |
$360,750.00 |
|
Perimeter LLC |
$399,660.00 |
|
All Seasons Underground Construction Inc. |
$465,400.00 |
Budget Fiscal Impact: The FY 2020-2025 Capital Improvements Plan included this project under Galvanized Water Services Replacements (UT-WS-20-14). Funding for the galvanized water service replacement project is included in the approved FY20 Water Supply System Capital Budget and will be available in subsequent budgets if approved by council.
Lang Constructors, Inc. complies with the City’s Non-Discrimination and Living Wage Ordinances.
Staff
Prepared by: Paul Matthews, Public Works Assistant Manager
Reviewed by: Molly Maciejewski, Public Works Unit Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard Lazarus, City Administrator
Body
Whereas, In June of 2018, an updated Lead and Copper Rule was adopted by the State of Michigan;
Whereas, The rule requires that water suppliers replace both the publicly owned and privately owned portions of galvanized service lines that are or were connected to lead;
Whereas, ITB quantities were established on a per unit basis for materials and labor, however, each service line will vary in total cost and so a large contingency is necessary to ensure adequate funding for the replacements;
Whereas, Four competitive bids (ITB No. 4593) for galvanized water service line replacement were received on August 22, 2019;
Whereas, Lang Constructors, Inc. was the lowest responsible bidder;
Whereas, Funding is available in the Water Supply System Capital Budget; and
Whereas, Lang Constructors, Inc. complies with the City’s Non-Discrimination and Living Wage Ordinances;
RESOLVED, That Council approve a construction contract with Lang Constructors, Inc. in the amount of $251,165.00;
RESOLVED, That a contract contingency amount of $83,374.50 be established within the project budget and that the City Administrator be authorized to approve additional change orders to the construction contract with Lang Constructors Inc. not to exceed the $83,374.50 contingency amount (not to exceed a total contract amount of $334,539.50) in order to satisfactorily complete this project;
RESOLVED, That the City make the following declaration for the purpose of complying with the reimbursement rules of Treasury Regulations 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended: that the City reasonably expects to reimburse itself for expenditures for the costs of the Project with proceeds of Bonds;
RESOLVED, That the City Administrator be authorized to renew the agreement for up to one, one-year period, provided both parties agree to an extension and subject to the appropriation of funds;
RESOLVED, That the City Administrator be authorized and directed to execute the contract with Lang Constructors, Inc., subject to approval by the City Administrator as to substance and subject to approval by the City Attorney as to form; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.