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File #: 19-1753    Version: 1 Name: 10/7/19 - Miscellaneous Concrete Repair - Public Works
Type: Resolution Status: Passed
File created: 10/7/2019 In control: City Council
On agenda: 10/7/2019 Final action: 10/7/2019
Enactment date: 10/7/2019 Enactment #: R-19-454
Title: Resolution to Award a 2-Year Construction Contract for Miscellaneous Concrete Repairs to Saladino Construction Company ITB # 4595 (up to $325,052.20 over two years)
Attachments: 1. ITB_4595_Document.pdf, 2. ITB_4595_Saladino_Submittal.pdf

Title

Resolution to Award a 2-Year Construction Contract for Miscellaneous Concrete Repairs to Saladino Construction Company ITB # 4595 (up to $325,052.20 over two years)

Memorandum

Attached for your approval is a resolution authorizing a 2-year contract with Saladino Construction Company for up to $325,052.20 for miscellaneous concrete repair.

 

ITB-4595 was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. Two (2) bids were received and publicly opened on August 14, 2019.  Saladino Construction was the lowest responsible bidder for miscellaneous as-needed concrete repair that become necessary as a result of Public Services and Parks maintenance activities.

 

Company

Bid Amount

Saladino Construction Company

$295,502.00

Doan Construction Company

$579,842.00

 

Budget Impact:  Funding is available in the various approved FY20 Operation and Maintenance and Capital budgets within Public Service Area and Parks Maintenance and Capital Improvements Millage.  Funding is anticipated to be available in future fiscal years, if so approved by City Council.  As tasks are performed, their associated costs will be charged to the appropriate funding sources.

 

Saladino Construction Company complies with the City’s Non-Discrimination and Living Wage ordinances.

 

This agreement is from October 7, 2019 through October 7, 2021.

Staff

Prepared by:   Paul Matthews, Public Works Assistant Manager

Reviewed by:  Molly Maciejewski, Public Works Manager

Reviewed by:  Craig Hupy, Public Services Area Administrator

Approved by:  Howard Lazarus, City Administrator

Body

Whereas, Public Works would like to award a contract for miscellaneous concrete repairs;

 

Whereas, Two competitive bids (ITB-4595) were received on August 14, 2019 and Saladino Construction Company was the lowest responsible bidder for miscellaneous concrete repair;

 

Whereas, Funding is available in the approved FY20 Operation and Maintenance and Capital budgets within Public Service Area and Parks Maintenance and Capital Improvements Millage.  Funding is anticipated to be available in future fiscal years, if so approved by City Council and will be allocated based on the actual scope of the project;

 

Whereas, Unforeseen needs may arise requiring additional concrete replacement;

 

Whereas, The term of the proposed contract with Saladino Construction Company is for two years and up to $325,052.20 , subject to the availability of funding; and

 

Whereas, Saladino Construction Company complies with the City’s Non-Discrimination and Living Wage Ordinances;

 

RESOLVED, That Council approve a contract with Saladino Construction Company in the amount not to exceed $325,052.20, for the period of October 7,2019 through October 7, 2021, subject to the annual appropriation of funds;

 

RESOLVED, That continuation of this contract after the first year is subject to the availability of funding in the approved budget;

 

RESOLVED, That a 10% contingency in the amount of $29,550.20 be established within the $325,052.20 contract cap, and be available for additional as needed concrete repairs;

 

RESOLVED, That the City Administrator be authorized to renew the agreement for up to one, two year period providing both parties agree to an extension and subject to the annual appropriation of funds;

 

RESOLVED, That the City Administrator be authorized and directed to execute the contract with Saladino Construction Company, subject to approval by the City Administrator as to substance and subject to approval by the City Attorney as to form; and

 

RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.