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File #: 19-1797    Version: 1 Name: 10/21/19 Resolution to Make Public Historical City Code Books
Type: Resolution Status: Passed
File created: 10/21/2019 In control: City Council
On agenda: 10/21/2019 Final action: 10/21/2019
Enactment date: 10/21/2019 Enactment #: R-19-465
Title: Resolution to Authorize Public Access to Historical City Code Books in the HathiTrust Digital Library
Attachments: 1. HathiTrust CC Declaration Form.pdf


Resolution to Authorize Public Access to Historical City Code Books in the HathiTrust Digital Library


Through regular research involving digitized City Council minutes on HathiTrust, made publicly available by Resolution No. R-15-275, it has come to staff's attention that multiple historical editions of the City Code of Ordinances books were also scanned from the University of Michigan's Library collection to the online HathiTrust Digital Library, but are not publicly available because of potential copyright concerns.


In order to open the database to the public, the University and HathiTrust require a permissions letter from the owner of the documents. This resolution authorizes the City Administrator to sign the permissions letter on behalf of the City and take any other action appropriate to make City Council Code of Ordinance books available to the public in digital form.


Budget/Fiscal Impact: There is no direct budgetary impact to the City from this resolution.

Prepared by:                        Kelly Beattie, Boards and Commissions Coordinator

Reviewed by:                       Jacqueline Beaudry, City Clerk

                                                               Christopher Frost, Senior Assistant City Attorney

Approved by:                       Howard S. Lazarus, City Administrator

Whereas, The HathiTrust Digital Library currently possesses a database of scanned and searchable versions of the Ann Arbor City Code books obtained from the University of Michigan Library;


Whereas, The HathiTrust and University of Michigan require authorization from the City to open this database to the public;


Whereas, The City Council deems it desirable to provide the public with searchable, digital access to these historical public records;


Whereas, The database will be made available to the public through the HathiTrust at no cost to the City; and


Whereas, The City previously authorized public access to the City’s historical City Council minutes;


RESOLVED, That the City Council authorizes the City Administrator to sign a permissions letter and to take all appropriate actions to open this database and provide these historical City Code books to the public in digital form.