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File #: 19-1810    Version: 1 Name: 10/7/19 Oktoberfest East 2019
Type: Resolution Status: Passed
File created: 10/7/2019 In control: City Council
On agenda: 10/7/2019 Final action: 10/7/2019
Enactment date: 10/7/2019 Enactment #: R-19-443
Title: Resolution to Approve Closing of East Washington Street for Oktoberfest from 8:00 AM on Friday, October 18, 2019 to 9:00 AM on Sunday, October 20, 2019
Attachments: 1. Oktoberfest East Washington St Map

Title

Resolution to Approve Closing of East Washington Street for Oktoberfest from 8:00 AM on Friday, October 18, 2019 to 9:00 AM on Sunday, October 20, 2019

Memorandum

Attached for your consideration and approval is a request from Arbor Brewing Company  to close half the block of E. Washington Street from S. Main Street to the public alley toward S. Fourth Avenue starting at 8:00 a.m. on Friday, October 18, 2019 through 9:00 a.m. on Sunday, October 20, 2019 for Oktoberfest.  The event itself is scheduled to run from 5:00 p.m. through 12:00 midnight each day.  The remainder of the time will be used for set up before the event and cleanup following the event, including pick-up of the tent by 9:00 a.m. on Sunday.  Live music will be performed from 5:00 p.m. until 11:00 p.m. each day.  The intersection of S. Main and Washington Street and the parking structure at Washington and S. Fourth will remain open during the event. 

 

The sponsor agrees to obtain all necessary permits, pay applicable permit fee(s), provide evidence of proper liability insurance as required, to comply with all City regulations governing the use of the streets and reimburse the City for all event expenses.  It is understood that special event permits are conditional until all permit requirements are met.

 

Notification of the street closings will be provided through the City’s website, GovDelivery and the applicant will notify all impacted businesses and residents through face-to-face contact, social media and flyers.

 

The sponsor will submit an application for approval from the State of Michigan Liquor Control Commission for temporary sales, service and consumption of alcoholic beverages in the defined areas pursuant to the M.L.C.C. regulations.

 

The event will be coordinated with all relevant City service units for the purposes of traffic control and for the protection of the health and safety of the participants and the general public.

Staff

Prepared by:                     Debra Williams, Office Manager

Reviewed by:                     Derek Delacourt, Community Services Area Administrator

Approved by:                     Howard S. Lazarus, City Administrator

Body

Whereas, The City has received a request from Arbor Brewing Company to close half the block of E. Washington Street from S. Main Street to the public alley toward S. Fourth Avenue starting at 8:00 a.m. on Friday, October 18, 2019 through 9:00 a.m. on Sunday, October 20, 2019 for Oktoberfest;

 

Whereas, The street closures will be signed, barricaded and properly supervised by the sponsor;

 

Whereas, The sponsor requires the approval of the Michigan Liquor Control Commission for a special outdoor liquor license;

 

Whereas, The sponsor agrees to obtain all necessary permits, pay applicable permit fee(s), provide evidence of proper liability insurance as required, to comply with all City regulations governing the use of the streets and will reimburse the City for all event expenses; and

 

Whereas, Notification of the street closings will be provided through the City’s website, GovDelivery and the applicant will notify all impacted businesses and residents through face-to-face contact, social media and flyers;

 

RESOLVED, That City Council approve the closing of the half the block of E. Washington Street from S. Main Street to the public alley toward S. Fourth Avenue starting at 8:00 a.m. on Friday, October 18, 2019 through 9:00 a.m. on Sunday, October 20, 2019 for Oktoberfest; and

 

RESOLVED, That a special liquor license for the event be approved, contingent upon approval from the Michigan Liquor Control Commission.