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File #: 19-1694    Version: 1 Name: 10/7/19 FY2019 Funding Assistance Grant Agreement for Ann Arbor Emergency Management Program
Type: Resolution Status: Passed
File created: 9/3/2019 In control: City Council
On agenda: 10/7/2019 Final action: 10/7/2019
Enactment date: 10/7/2019 Enactment #: R-19-447
Title: Resolution to Accept and Appropriate Emergency Management Performance Grant Funds and Approve FY 2019 Emergency Management Performance Grant Agreement for Ann Arbor Emergency Management Program ($44,478.00) (8 Votes Required)
Attachments: 1. OEM Performance Grant FY19

Title

Resolution to Accept and Appropriate Emergency Management Performance Grant Funds and Approve FY 2019 Emergency Management Performance Grant Agreement for Ann Arbor Emergency Management Program ($44,478.00) (8 Votes Required)

Memorandum

The State of Michigan Emergency Management Division has awarded the City of Ann Arbor a performance grant to support emergency management functions within the City.  This is a reimbursement grant program for staffing for the FY 2019 grant period October 1, 2018 to September 30, 2019.

 

Budget/Fiscal Impact:  The FY 2019 EMPG program has a 50% cost match (cash or in-kind) requirement.  Federal funds may only be used to supplement existing funds.  Salary and fringe benefit costs for the grant period for the designated position were budgeted and approved in the Fire Services budget.

 

Historically, this grant funds a portion of a designated Emergency Manager’s salary.  The FY 2019 grant allocation is 35.69% of salary of the designated position or $44,478.  The allocation is not guaranteed and is dependent on the continued availability of federal funding for the State of Michigan Emergency Management Performance Grant Program.

 

The Department of Homeland Security (DHS) requires signed grant agreements with the Michigan State Police/Emergency Management and Homeland Security Division, who administers the grant program, and all local jurisdictions that receive grant funds.  If approved, this resolution would (1) formally accept the grant award, (2) authorize the Mayor to sign the grant agreement and (3) appropriate these funds when received to the Homeland Security Grant fund for expenditure without regard to fiscal year for staffing the emergency management program.

Staff

Prepared by:  Lynda Rathburn, Office Manager

Reviewed by:  Michael Kennedy, Fire Chief

Approved by:  Howard S. Lazarus, City Administrator

Body

Whereas, The Ann Arbor City Code establishes an Office of Emergency Management to provide services identified in Public Act 390 of 1976, as amended;

 

Whereas, The objective of the Emergency Management Performance Grant is to provide financial assistance to support the staffing of local emergency management programs;

 

Whereas, The City has received an Emergency Management Performance Grant reimbursement award for FY 2019 in the amount of $44,478 for a portion of the salary and fringe benefits of the Emergency Management Director subject to reduction based on the level of federal funding for the State of Michigan Emergency Management Performance Grant Program; and

 

Whereas, In order to obtain reimbursement of funds, the City of Ann Arbor is required to elect to be part of a federal grant to the State of Michigan as a sub grantee to receive emergency management allocated funds by formally accepting the funds and approving the grant agreement for the funds;

 

RESOLVED, That City Council accept the Emergency Management Performance Grant award for FY 2019 under the terms of the Agreement with the State of Michigan;

 

RESOLVED, That the Mayor, as Chief Elected Official, be authorized and directed to execute the grant agreement, after approval as to substance by the City Administrator and approval as to form by the City Attorney; and

 

RESOLVED, That the grant funds be appropriated when received to the Homeland Security Grant Fund (0017) for the expenditure for purpose stated in the grant until such time as all grant funds have been expended without regard to fiscal year.