Title
Resolution Authorizing a Purchase Order to Washtenaw County for the City of Ann Arbor’s FY20 Share of the Maintenance of the Shared 800 MHz Simulcast System ($25,600.00)
Memorandum
Please find attached for your consideration a resolution that authorizes the issuance of a purchase order to Washtenaw County for the FY 20 City of Ann Arbor’s share of the maintenance costs of the shared 800 MHz simulcast system.
The cost of maintaining the system is allocated based on the number of radios that use the 800 MHz system. The current cost for each radio in $40.00 per year. The City currently has 640 radios that use the system; therefore, our cost of maintaining the system annually is $25,600.00. Each Service Area is responsible for the costs of the radios assigned to their work area. The Engineering/Transportation Service Unit of the Public Service Area receives internal transfers from each Service Unit and pays Washtenaw County, who is responsible for the maintenance and upkeep of the system.
Budget Impact: The FY 20 share of the maintenance of the shared 800 MHz Simulcast System in included in the approved FY 20 Engineering/Transportation Central Stores Operations and Maintenance Budget.
Staff
Prepared by: Chuck Fojtik, Engineering/Transportation Supervisor
Raymond Hess, Transportation Manager
Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City of Ann Arbor owns 640 radios that share in the Countywide 800MHz Simulcast System;
Whereas, The cost for maintenance for FY 20 is $40.00 per radio and is budgeted in each Service Area’s budget;
Whereas, The Engineering/Transportation Service Unit of the Public Services Area collects this service fee from all 640 City of Ann Arbor users and remits the payments to the County; and
Whereas, Funding for the FY 20 share of the maintenance of the 800 MHz Simulcast System ($25,600.00) is available in the approved FY 20 Engineering/Transportation Central Stores operations and maintenance budget;
RESOLVED, That a 10% contingency amount of $2,560.00 be approved for FY 20 to allow additional radios to be added to the system as needed; and
RESOLVED, That the City Administrator be authorized to approve the issuance of a purchase order to Washtenaw County for $25,600.00 for FY 20 maintenance of the 800 MHz radio system, and to take such other action necessary to implement this resolution, including approval of additional radios within the contingency amount.