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File #: 19-1501    Version: 1 Name: 8/19/19 Dicken Run
Type: Resolution Status: Passed
File created: 8/19/2019 In control: City Council
On agenda: 8/19/2019 Final action: 8/19/2019
Enactment date: 8/19/2019 Enactment #: R-19-375
Title: Resolution to Approve Street Closings for the Dicken Run 5K - Sunday, October 13, 2019 from 8:00 AM until 12:00 PM
Attachments: 1. Dicken Run 5K Map.pdf, 2. Dicken Run Proposal.pdf

Title

Resolution to Approve Street Closings for the Dicken Run 5K - Sunday, October 13, 2019 from 8:00 AM until 12:00 PM

Memorandum

Attached for your consideration is a resolution to approve the closing of certain streets for the Dicken Run 5K on Sunday, October 13, 2019.

 

The following streets are requested to be closed from 8:00 A.M. to 12:00 P.M. (please see map for additional detail):

 

                     Stephen Terrace

                     Runnymede Blvd

                     Las Vegas Drive

                     Avondale

                     Glendale

                     California Avenue

                     Mershon Drive

                     Winsted Blvd

                     Weldon Blvd

                     Waverly Road

                     Covington Drive

                     Windsor Drive

                     Waltham Drive

                     Saxon Street

 

The event start time is 8:56 A.M. and ends at 10:00 A.M., with additional time to be used for set-up and clean-up.  Streets will re-open as soon as safely possible after the participants have cleared the areas.

 

This is the first running of this event.  As such, a meeting was held with City staff and the organizers to discuss impact to the residents.  The main concern was the route takes place within a neighborhood and “boxed” in many of the residents.  The organizer explained that the neighborhood would be notified through various means, including Dicken Nextdoor and the Dicken PTO.  Residents will be advised to park outside of the footprint of the race should they need to leave their homes during the short duration of the race.  Should residents need to leave from or get directly to their homes, they will be permitted to do so as soon as safely possible.

 

The Mission of this event is as follows: “Every fall Dicken Elementary School holds the Dicken Dash for students K-5 held during the school day.  This event helps to raise funds for Dicken Elementary School.  The Dicken Run 5K would take place the weekend after the Dicken Dash and would be an opportunity for familes and friends to also participate in an event to help raise additional funds for Dicken Elementary School.  Proceeds from the Dicken Run will go to the Dicken Elementary School PTO and the Ann Arbor Public Schools Fine Arts Department.” 

 

The sponsor agrees to obtain all necessary permits, to provide evidence of proper liability insurance as required, to comply with all City regulations governing the use of the streets and will reimburse the City for all event expenses.

 

Notification of the street closings will be provided through the City’s website, GovDelivery, Dicken Nextdoor, the Dicken PTO and the distribution of flyers to all Dicken residents a month before the event.

 

The event has been coordinated with all relevant City service areas for the purposes of traffic control and for the protection of the health and safety of the participants and the general public.

Staff

Prepared by:                     Debra Williams, Office Manager

Reviewed by:                     Derek Delacourt, Community Services Area Administrator

Approved by:                     Howard S. Lazarus, City Administrator

Body

Whereas, The City has received a request from the Ann Arbor Running Company to have the Dicken Run 5K on October 13, 2019;

 

Closing of the following streets between 8:00 A.M. and 12:00 P.M.

 

                     Stephen Terrace

                     Runnymede Blvd

                     Las Vegas Drive

                     Avondale

                     Glendale

                     California Avenue

                     Mershon Drive

                     Winsted Blvd

                     Weldon Blvd

                     Waverly Road

                     Covington Drive

                     Windsor Drive

                     Waltham Drive

                     Saxon Street

 

Whereas, The sponsor agrees to obtain all necessary permits, to provide evidence of proper liability insurance as required, to comply with all City regulations governing the use of the streets and will reimburse the City for all event expenses;

 

Whereas, Notification of the street closings will be provided through flyers, the City’s website, GovDelivery, Dicken Nextdoor and the Dicken PTO; and

 

Whereas, The event has been coordinated with all relevant City service areas for the purposes of traffic control and for the protection of the health and safety of the participants and the general public;

 

RESOLVED, That City Council approve the following street closings for the Dicken Run 5K on Sunday, October 13, 2019 from 8:00 A.M. to 12:00 P.M.

 

                     Stephen Terrace

                     Runnymede Blvd

                     Las Vegas Drive

                     Avondale

                     Glendale

                     California Avenue

                     Mershon Drive

                     Winsted Blvd

                     Weldon Blvd

                     Waverly Road

                     Covington Drive

                     Windsor Drive

                     Waltham Drive

                     Saxon Street