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File #: 19-1310    Version: 1 Name: 8/5/19 - Granicus 5-Year Contract Agreement
Type: Resolution Status: Passed
File created: 8/5/2019 In control: City Council
On agenda: 8/5/2019 Final action: 8/5/2019
Enactment date: 8/5/2019 Enactment #: R-19-354
Title: Resolution to Approve 5-year Agreement (FY2020 - FY2024) for Software, Support, and Maintenance with Granicus, LLC for the City's Legislative Management System and Communications Platform ($286,750.86)
Attachments: 1. Granicus MSA - Communications Cloud 7-23-19.pdf, 2. Granicus MSA - Legistar 7-23-19.pdf
Title
Resolution to Approve 5-year Agreement (FY2020 - FY2024) for Software, Support, and Maintenance with Granicus, LLC for the City's Legislative Management System and Communications Platform ($286,750.86)
Memorandum
The attached resolution seeks approval of 5-year Agreement (FY2020 - FY2024) for Software, Support, and Maintenance with Granicus, LLC in the amount of $286,750.86 for software as a services, maintenance, and support of the following software systems:

* Legistar - the City's Legislative Management System
* Boards and Commissions - the City's platform to manage the appointment process of various boards and commissions
* eComment - the City's platform to allow public comment on published agendas
* Communications Cloud - the City's Communication platform for content delivery

As part of IT best practices, we review the applications in our portfolio every few years to ensure that they are still meeting our needs from both a functional and competitive price perspective. In the past few years, we have twice compared the Granicus application suite to other products in the Legislative management space. In both instances, the vendors responsible for the closest viable products were acquired by Granicus while we were reviewing them. Because of Granicus' business model of acquiring competitive software companies, we feel comfortable in making a longer term agreement with them to save money on support costs. By making a long-term commitment to this platform, the City will be able to save $12,750 over the lifetime of the contract.

Budget/Fiscal Impact: This expenditure is planned and budgeted in the approved FY2020 Information Technology Services Unit budget and will be budgeted for in the FY21-FY24 Information Technology Services Fund Budgets. There are no additional funds being requested.

It is imperative to maintain the agreements with Granicus to receive application updates and maintain support.

Granicus complies with the requirements of the Ci...

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