Title
Resolution to Approve an Agreement with the Michigan Department of Transportation for the Eisenhower Parkway at Plaza Road RRFB Project
Memorandum
Attached is a resolution to approve an agreement between the City and the Michigan Department of Transportation (MDOT) for the installation of Rectangular Rapid Flashing Beacons (RRFBs) on Eisenhower Parkway at Plaza Road. The RRFBs will be purchased and installed by the City.
Budget/Fiscal Impact: The total estimated cost to procure and install the RRFBs is as follows:
Funding AMOUNT
Federal Share - Safety Grant $31,562.17
Local Share - Street Millage $ 3,506.91
TOTAL $35,069.08
Ongoing maintenance of the RRFB is to be borne by the Major Street Fund Operations and Maintenance Budget. The Highway Safety Improvement Program (HSIP) funding available for this project cannot be transferred to another City of Ann Arbor project.
Eisenhower Parkway RRFBs
The City applied to MDOT for HSIP funds to install RRFBs on Eisenhower Parkway at Plaza Road, which has existing crosswalks and a median. In February 2018, MDOT notified the City that the project had been approved for funding in Federal fiscal year 2019. Subsequently, the construction plans were reviewed and approved by MDOT for the RRFBs, which are to be procured by the City and installed by City forces.
City-State Agreement
One requirement for this type of project is that the City enters into an agreement with MDOT stipulating the funding split and other rights and responsibilities of the parties. It is the same form of agreement that has been on other federally-funded projects. The Highway Safety Improvement Program (HSIP) will pay 90% of eligible participating construction costs. All other project costs will be funded from the street resurfacing millage.
Staff
Prepared by: Nicholas S. Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus City Administrator
Body
Whereas, Highway Safety Improvement Program (HSIP) funds of up to $31,562.17 are available for the installation Rectangular Rapid Flashing Beacons (RRFBs) on Eisenhower Parkway at Plaza Road; and
Whereas, Funding for the local share for this project is available from the Street, Bridge, and Sidewalk Millage;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute a contract with the Michigan Department of Transportation for the Eisenhower Parkway RRFB Installation Project (MDOT Contract No. 19-5224), substantially in the form on file with the City Clerk, following approval as to substance by the City Administrator, and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take necessary administrative actions to implement this resolution, including issuing Traffic Control Orders as necessary.