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File #: 19-0889    Version: 1 Name: 6/17/19 Resolution to Approve Transfer of Purchase Approval from Phoenix Safety Outfitters, LLC to Douglass Safety Systems, LLC for Fire Department Personal Protective Firefighting Turnout Gear for Four Years ($220,000.00)
Type: Resolution Status: Passed
File created: 6/17/2019 In control: City Council
On agenda: 6/17/2019 Final action: 6/17/2019
Enactment date: 6/17/2019 Enactment #: R-19-302
Title: Resolution to Approve Transfer of Purchase Approval from Phoenix Safety Outfitters, LLC to Douglass Safety Systems, LLC for Fire Department Personal Protective Firefighting Turnout Gear for Four Years ($220,000.00)
Attachments: 1. Douglass Safety Price Letter.pdf, 2. Honeywell Letter Ann Arbor.pdf
Title
Resolution to Approve Transfer of Purchase Approval from Phoenix Safety Outfitters, LLC to Douglass Safety Systems, LLC for Fire Department Personal Protective Firefighting Turnout Gear for Four Years ($220,000.00)
Memorandum
On August 23, 2018 City Council approved enactment R-18-334, "Resolution to Approve Purchases from Phoenix Safety Outfitters, LLC for Fire Department Personal Protective Firefighting Turnout Gear for Five Years ($275,000.00)."

Due to the termination of a manufacturer / vendor relationship, Phoenix Safety Outfitters, LLC is no longer able to provide the gear specified in ITB #4545. Honeywell First Responder Products is manufacturer of the turnout that is specified in ITB #4545, and Honeywell First Responder Products named Douglass Safety Systems, LLC (DOUGLASS) as a new vendor for their turnout gear product line (attached).

The proposed Resolution transfers the purchase approval from Phoenix Safety Outfitters, LLC ("Phoenix") to Douglass Safety Systems, LLC ("Douglass") for Fire Department Personal Protective Firefighting Coats and Pants ("Turnout Gear") in an amount not to exceed $200,000.00 over the next four years (plus allowed contingencies). Douglass has agreed to honor the pricing approved under R-18-334 (attached). No additional funding is requested with this resolution.

The fire department has used Morning Pride turnout gear by Honeywell First Responder Products for over a decade. The Morning Pride turnout gear comes with a recommendation of members of the International Association of Firefighters Local 693. Additionally, there is no desire by fire administration to change manufacturer.

Douglass has agreed to the fixed unit price agreement for the Turnout Gear, as more specifically described in its response to the City's Invitation to Bid #4545.

Phoenix was able to provide turnout gear in year one of the contract - FY19. Funds are available in the Fire Services Unit approved FY20 budget. Future year purchases under th...

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