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File #: 19-1139    Version: 1 Name: 6/17/19 Ordinance to Amend Sections 1:311, 1:316, 1:317, 1:319, and 1:324 in Chapter 14 (Purchasing, Contracting and Selling Procedure) of Title I of the Code of the City of Ann Arbor
Type: Ordinance Status: Passed
File created: 6/17/2019 In control: City Council
On agenda: 7/15/2019 Final action: 7/15/2019
Enactment date: 7/1/2019 Enactment #: ORD-19-23
Title: An Ordinance to Amend Sections 1:311, 1:316, 1:317, 1:319, and 1:324 in Chapter 14 (Purchasing, Contracting and Selling Procedure) of Title I of the Code of the City of Ann Arbor (Ordinance No. ORD-19-23)
Attachments: 1. ORD-19-23 Briefed and Approved.pdf, 2. ORD-19-23 Briefed as Amended on 070119.pdf, 3. ORD-19-23 As Amended and Briefed.pdf, 4. Chapter 14 - Ordinance Amendment 6-2-19.doc.pdf
Title
An Ordinance to Amend Sections 1:311, 1:316, 1:317, 1:319, and 1:324 in Chapter 14 (Purchasing, Contracting and Selling Procedure) of Title I of the Code of the City of Ann Arbor (Ordinance No. ORD-19-23)
Memorandum
Chapter 14 of the City's Municipal Code govern the City's method of purchasing, contracting, and selling. The Financial and Administrative Services Unit, along with the City Attorney's Office, recently conducted a review of Chapter 14 to ensure its provisions conform with practice and are in-line with the City interests.

The attached changes:
1) Require service area administrators (rather than the Chief Financial Officer) to sign contracts to certify sufficient funds and that the contract's terms are acceptable from a business perspective;
2) Codify the City's practice of allowing procurement of goods and services without competitive bidding or formal solicitation when the City Administrator determines the contractor is either a best source or sole source;
3) Require that the emergency purchase of goods be reported to the City Council in essentially the same way that emergency purchases of services are reported; and
4) Correct typographical errors.

The proposed changes conform with both the Charter and current practice. City staff recommends approval.
Staff
Prepared by: Tom Crawford, Financial Services Area Administrator and CFO
Review by: Betsy Blake, Senior Assistant City Attorney
Approved by: Howard S. Lazarus, City Administrator
Body
ORDINANCE NO. ORD-19-23

First Reading: June 17, 2019 and July 1, 2019 Approved: July 15, 2019
Public Hearing: July 1, 2019 and July 15, 2019 Published: July 18, 2019
Effective: July 28, 2019

PURCHASING, CONTRACTING AND
SELLING PROCEDURE

AN ORDINANCE TO AMEND SECTIONS 1:311, 1:316, 1:317, 1:319, AND 1:324 IN CHAPTER 14 (PURCHASING, CONTRACTING AND SELLING PROCEDURE) OF TITLE I OF THE CODE OF THE CITY OF ANN ARBOR

The City of Ann Arbor Ordains:

Section 1. That Section 1:...

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