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File #: 19-1106    Version: 1 Name: 6/17/19 - Amend Purchase Order for Boone & Darr for On-Call Mechanical Services
Type: Resolution Status: Passed
File created: 6/17/2019 In control: City Council
On agenda: 6/17/2019 Final action: 6/17/2019
Enactment date: 6/17/2019 Enactment #: R-19-283
Title: Resolution to Amend the Purchase Order for Boone & Darr Inc. for On-Call Mechanical Services (Not to Exceed $35,000.00)
Attachments: 1. Resolution #18-316.pdf, 2. Resolution #19-176.pdf
Title
Resolution to Amend the Purchase Order for Boone & Darr Inc. for On-Call Mechanical Services (Not to Exceed $35,000.00)
Memorandum
In August 2018, City Council approved Resolution #18-316 approving a 2-year contract with Boone & Darr Inc. to provide on-call mechanical (HVAC and plumbing) services at City facilities. The resolution authorized a purchase order in an amount not to exceed $90,000.00 per year for FY19 and FY20, subject to the availability of funding in FY20. In April 2019, City Council approved Resolution #19-176 to increase the purchase order authorization by $60,000.00 annually for FY19 and FY20.

Staff intends to make additional, significant mechanical-system repairs that will cause us to exceed the authorized $150,000.00 purchase order for FY19. Two cooling coils were replaced in the Justice Center rooftop units this year. The resulting startups identified two compressor's that were not functional and needed replacement. One new compressor is approximately $10,000.00 for just the parts with significant additional costs for the labor to remove the old and reinstall the new unit. Additional line dryers also needed replacement.

The proposed $35,000.00 increase would be for FY19 only and bring the authorized purchase order total to $185,000.00. The requested amount would cover known repairs for FY19.

Boone & Darr Inc. complies with the City's Conflict of Interest, Living Wage, Prevailing Wage and Non-Discrimination ordinance requirements.

Budget and Fiscal Impact: Funding for these services are included in the FY19 Operations and Maintenance Budgets of the Units receiving services.
Staff
Prepared by: Matthew J. Kulhanek, Fleet & Facilities Unit Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, It is prudent to provide safe and reliable mechanical systems in City facilities and the City has a contract with Boone & Darr Inc. for on-call mechan...

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