Title
Resolution to Approve a Purchase Order with Dell Computers ($86,594.40) and a Purchase Order with CDW-Government, LLC ($57,691.88) ($144,286.28 Total)
Memorandum
The attached resolution requests approval to issue a purchase order to Dell Computer Products, Inc. for the purchase of police mobile computer equipment from the FY2019 PC Replacement Program and a purchase order to CDW-G for purchase of police mobile computer equipment from the FY2019 PC Replacement Program and the FY2019 Police In-Car Video Project.
Budget/Fiscal Impact: Funds for this project in the amount of $144,286.28 have been budgeted in the approved FY 2019 Information Technology Services Unit budget.
The City qualifies to participate in the Courts & Law Enforcement Management Information System (CLEMIS) Consortium. CLEMIS negotiates on behalf of the local city/township/county agencies belonging to the consortium. Dell Computers and CDW-G are CLEMIS qualified vendors.
Dell Computers and CDW-G comply with the requirements of the City’s non-discrimination and living wage ordinances.
Staff
Prepared by: Ryan Gilbert, IT Help Desk Manager and Jackie Steinaway, Sr. Applications Specialist
Reviewed by: Tom Shewchuk, IT Director
Tom Crawford, Financial Services Area Administrator and CFO
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City of Ann Arbor requires that efficient and interoperable technology be maintained for public safety and government agencies, allowing for the effective delivery of City services;
Whereas, The City qualifies to participate in the CLEMIS bid program, which provides technology to local law enforcement agencies within their consortium under bid policies and procedures for product and vendor selection that comply with state bidding laws;
Whereas; Dell and CDW-G are qualified CLEMIS vendors;
Whereas, It is recommended that the City exercise its right to participate in CLEMIS consortium and its competitive sealed bid process;
Whereas, Dell Computers and CDW-G comply with the requirements of the City’s non-discrimination and living wage ordinances; and
Whereas, There is existing fund balance in the Information Technology fund planned for future PC and other equipment replacements;
RESOLVED, That City Council approve issuance of a purchase order to Dell Computers in the amount of $86,594.40 and a purchase order to CDW-G in the amount of $57,691.88 to be expended in FY19, without regard to fiscal year, subject to the terms and unit pricing in the attached quotes;
RESOLVED, That City Council approves an additional 10% contingency for both purchases to be expendable from the IT Fund balance, subject to the City Administrator’s approval; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this Resolution including execution of any authorized renewals and any changes or amendments that do not exceed the contingency amount.