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File #: 19-0891    Version: 1 Name: 6/3/19 - Water Meter Replacement
Type: Resolution Status: Passed
File created: 6/3/2019 In control: City Council
On agenda: 6/3/2019 Final action: 6/3/2019
Enactment date: 6/3/2019 Enactment #: R-19-259
Title: Resolution to Approve a General Services Agreement with Utility Metering Solutions LLC for Project Management and Installation Services for the Water Meter Replacement Program ($3,513,645.00, RFP No. 18-27) and Appropriate Sewage Disposal Fund Share ($1,705,422.00) (8 Votes Required)
Attachments: 1. i notRFP_18-27_Document.pdf, 2. Proposal Cost Summary, 3. rfp_18_27_negotiated_fee.pdf
Title
Resolution to Approve a General Services Agreement with Utility Metering Solutions LLC for Project Management and Installation Services for the Water Meter Replacement Program ($3,513,645.00, RFP No. 18-27) and Appropriate Sewage Disposal Fund Share ($1,705,422.00) (8 Votes Required)
Memorandum
Attached for your approval is a resolution to enter into a contract with Utility Metering Solutions LLC ("UMS") for $3,055,345.00 for Water Meter and Meter Transmission Unit Replacement and to approve a 15% contingency of $458,300.00, for a maximum expenditure of $3,513,645.00.

This contract will support the Water Meter Replacement Program, which will replace 26,650 water meters and meter transmission units ("MTUs") throughout the City and make network upgrades to improve communication of water and sewer usage data. The Program is appropriate due to the battery life (approximately 15 years) of existing MTUs, which were installed in 2004-2005. Contemporaneously installed water meters are also nearing the end of their useful life. Failure of either would result in a loss of, or inaccurate, water/sewer use data.

Under this contract, UMS will provide overall project management and installation services for the Program including overall coordination, customer outreach, scheduling, integration with the City's existing IT and billing systems and the installation of new ultrasonic water meters and MTUs. The contract also includes gathering customer water service line material information to comply with the Lead and Copper Rule, as well as surveying properties for compliance with the City's Cross Connection Control Program.

In response to RFP No. 18-27, 5 proposals were received on October 18, 2018. City staff selected UMS as best suited. A summary of the proposals is attached.

Upgrades to the existing advanced metering infrastructure network and supply of the water meters and MTUs will be performed under a separate agreement with Aclara Technologies LLC.

UMS c...

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