Title
Resolution to Approve a Contract with the Michigan Department of Transportation for the Dhu Varren Road Sidewalk Project ($573,100.00)
Memorandum
Attached for your approval is a resolution to approve a contract between the City and the Michigan Department of Transportation (MDOT) for construction of the Dhu Varren Road Sidewalk Project. The agreement is required for the project to receive its share of federal funding from the Surface Transportation Program (STP).
The City’s Non-Motorized Plan and Complete Streets approach contemplates installing new sidewalk to close gaps and provide a continuous pedestrian connection along the north and south sides of Dhu Varren Road from Omlesaad Drive to the east.
Construction for this Project is expected to begin in July and be completed by October.
The City submitted completed plans to MDOT in March 2019, and the project was advertised in April for a June 7, 2019 MDOT bid letting. This memorandum and resolution were prepared prior to the letting date, so bids were not available. MDOT will award a contract to the qualified low bidder and administer the contract. The City will act as the project engineer.
Budget/Fiscal Impact: The Engineer’s estimate for construction of the Project is $608,900.00 with a total cost of $852,400.00. The City expects to receive some $573,100.00 in federal funds, which may fund construction. The City will be funding its share of the construction costs and the design, construction engineering, and material testing costs. Funding for this project will also include special assessments. An estimated breakdown of the project revenues are shown below:
|
Federal Surface Transportation Funds |
$573,100.00 |
|
Street, Bridge, and Sidewalk Millage |
$196,100.00 |
|
Special Assessment |
$ 83,200.00 |
|
TOTAL REVENUE |
$852,400.00 |
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard Lazarus, City Administrator
Body
Whereas, Funding for the Dhu Varren Road Sidewalk Project will come from special assessments and proceeds from the Street, Bridge, and Sidewalk Millage;
Whereas, The City will receive federal funding for the Project from the Surface Transportation Program (STP); and
Whereas, It is necessary to approve the cost-sharing agreement with the Michigan Department of Transportation so that the Project can proceed;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute Michigan Department of Transportation Contract No.19-5230 for the Dhu Varren Road Sidewalk Project, substantially in the form on file with the City Clerk, following approval as to substance by the City Administrator, and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.