Title
Resolution to Award Construction Contract for the Geddes Dam Gate Recoating and Repairs Project to Gerace Construction Company, Inc. ($828,000.00) to Appropriate Funds, and to Amend the Project Budget (8 Votes Required)
Memorandum
This memo and resolution seeks approval to award a construction contract to Gerace Construction Company, Inc. (Gerace) for the Geddes Dam Gate Recoating and Repairs Project ($828,000), as well as to appropriate funds, and amend the Project budget.
Geddes Dam was constructed in 1920 on the Huron River and is operated and maintained by the City’s Water Treatment Services Unit. The dam creates the Gallup impoundment, which sets the layout of Gallup Park and generates revenue for the City through “pond paddles,” a boating activity in an impoundment area.
After a 2016 inspection, the State recommended the City rehabilitate spillway gate nos. 1, 2 and 3 (gate No. 4 was replaced in 2015), because their coating, shafts and supports are beyond their expected service life and have developed corrosion. The resulting Project will include removal of the existing coating, reapplication of the coating, steel repairs, and seal replacement.
This Project is in the approved CIP for FY20 and meets sustainability goals, including a safe community and active living and learning. The Park Advisory Commission recommended approval on April 16, 2019.
On February 26, 2019, the City received the following bids for the Project:
Bidder Base Bid Alternates 1-5 Total Bid
Gerace $636,000 $192,000 $ 828,000
Alltech $1,034,020 $356,800 $1,390,820
Abhe&Svoboda $955,440 $525,125 $1,480,565
Fisher $927,400 $637,550 $1,564,950
DRAX, Inc. $1,787,420 $1,165,200 $2,952,620
Because some gate components couldn’t be evaluated until the project is under way, the ITB solicited bids for alternate items that may or may not be built:
No. 1 Replace Trunnion Hub and Pin Assembly
No. 2 Replace Gate Arm
No. 3 Epoxy Filler on Skin Plate
No. 4 Allowance for Unspecified Steel Repairs, Material
No. 5 Allowance for Unspecified Steel Repairs, Cutting and Welding
Staff recommends awarding a contract for the Project, including the alternates to Gerace, the lowest responsible bidder. Funds for any alternates not built will return to the Parks Maintenance and Capital Improvements Millage Fund.
The budget previously established in the Parks Maintenance and Capital Improvements Millage Fund for the purpose of design work and construction was $621,500. The following additional funding sources are available for construction and consultant oversight: $304,049 in unobligated funds in the Parks Maintenance and Capital Improvements Millage Fund and $66,751 from fees collected for the purpose of funding dam maintenance and collected in Fund 34, Parks Memorials and Contributions.
As such, the budget previously established in the Parks Maintenance and Capital Improvements Millage Fund for the Project needs to be amended by Council from $621,500 to $992,300 for:
• Design work - $21,500
• Construction contract - $828,000
• Construction contingency - $82,800
• Construction oversight and Consulting Engineer - $60,000
Gerace complies with the City’s Living Wage and Non-Discrimination Ordinances.
Staff
Prepared by: Glen Wiczorek, Senior Utilities Engineer
Colin Smith, Parks and Recreation Services Manager
Reviewed by: Derek Delacourt, Community Services Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Geddes Dam is critical infrastructure and classified as a high hazard potential and a recreational dam;
Whereas, It is appropriate to complete the Geddes Dam Gate Recoating and Repairs Project to extend the service life of dam gates nos. 1, 2 and 3;
Whereas, Gerace Construction Company, Inc. (Gerace) was the lowest responsible bidder for the Project, including all five alternates, at $828,000.00;
Whereas, Funding for the Project in the amount of $621,500.00 is appropriated in the approved FY19 Parks Maintenance and Capital Improvements Millage Fund;
Whereas, Funding for the Project in the amount of $66,751.00 is appropriated in the FY19 budgeted Park Memorials and Contributions Fund;
Whereas, If appropriated, additional uncommitted funds in the amount of $304,049.00 would be available for the Project in the Parks Maintenance and Capital Improvements Millage Fund;
Whereas, If appropriated, additional funds in the amount of $66,751 would be available for the Project in the Parks Memorial and Contributions Fund;
Whereas, Gerace complies with the City’s Living Wage and Non-Discrimination Ordinances; and
Whereas, The Park Advisory Commission recommended approval of this contract and the amended budget at their April 16, 2019 meeting.
RESOLVED, That Council approves award of a contract to Gerace in the amount of $828,000 for construction of the Geddes Dam Gate Recoating and Repairs Project;
RESOLVED, That Council approves a contingency of $82,800.00 (10%) to cover potential contract change orders for a total potential contract amount of $910,800.00, to be expendable for the life of the project, without regard to fiscal year;
RESOLVED, That the Project budget be increased from $621,500 to $992,300.00, without regard to fiscal year, as follows:
RESOLVED, That the increase in the Project budget be funded by appropriating $304,049.00 from uncommitted funds in the Parks Maintenance and Capital Improvements Millage Fund and $66,751.00 from fees collected for the purpose of funding dam maintenance appropriated from Fund 34, Parks Memorials and Contributions;
RESOLVED, That the $66,751.00 appropriated from Parks Memorials and Contributions Fund be consist of $16,776.00 of the current Fund balance and $49,975.00 of current year livery dam maintenance collected fees;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.