Title
Resolution to Award a Construction Contract to Precision Concrete, Inc. for the 2019 Sidewalk Repair Program ($147,001.00)
Memorandum
Attached for your review and approval is a resolution to award a construction contract to Precision Concrete, Inc. (“Precision”) in the amount of $147,001.00 for work that is part of the 2019 Sidewalk Repair Program (Bid No. 4566).
Precision’s work will consist of cutting select sidewalk joints in approximately 20% of the City in 2019, as part of the third year of a 5-year program to repair or maintain the City’s sidewalk system. The attached map depicts the areas up for maintenance or repair in 2019. In particular, Precision will horizontally cut sidewalk slabs that have “vaulted” or “displaced” joints that result in vertical displacements of between ½-inch and 1-inch, so that the City may avoid removal and replacement of otherwise good sidewalks. Based on the unit prices, cutting one concrete slab as opposed to replacing it, saves the City an average of about $157 per slab (based upon a typical 5-foot wide sidewalk that is 4 inches thick). While this contract is based on unit prices, actual construction quantities may vary.
Project specifications were distributed electronically to contractors, subcontractors, and suppliers. One bid was received and opened on February 14, 2019, in the amount of $147,001.00. While the prices for this work went up from previous years, performing this work still represents a significant savings over replacing sidewalk slabs.
Precision has completed sidewalk cutting work in the City for the past six years and has performed well during that time.
This contract may be renewed for four additional years upon mutual agreement, with Precision having to hold its bid prices steady. City staff requests that the City Administrator be authorized to extend the contract four additional years, in one year increments, until 2023, subject to the availability of funding, as allowed for in the 2019 contract.
Precision has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances.
Budget Impact: Funding for the project is available in the approved Street, Bridge, and Sidewalk Millage capital budget.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard Lazarus, City Administrator
Body
Whereas, The Sidewalk Repair Program maintains and repairs pedestrian facilities in the City of Ann Arbor;
Whereas, The Program will include the repair and maintenance of sidewalks in approximately 20% of the City in 2019;
Whereas, Sidewalk cutting to eliminate certain vertical displacements is a cost-effective and low-impact solution as part of the Program to assist the City in maintaining sidewalks;
Whereas, Competitive bids were received by the City on February 14, 2019 and Precision Concrete, Inc. was the sole responsible bidder;
Whereas, Staff evaluated the submitted proposal and found Precision Concrete, Inc.’s bid to be reasonable;
Whereas, The contract with Precision Concrete, Inc. will provide for an extension for 4 one-year terms, subject to the terms and conditions in the original contract;
Whereas, Precision Concrete, Inc. performed ramp and sidewalk repairs from 2012 through 2018 for the City;
Whereas, The contract with Precision Concrete, Inc. will set forth the services to be performed, and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, Funding for the project comes from the Street, Bridge, and Sidewalk Millage, and is included in the approved capital budget; and
Whereas, Precision Concrete, Inc. has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage Ordinances;
RESOLVED, A contract in the amount of $147,001.00, be awarded to Precision Concrete, Inc. for work as part of the 2019 Sidewalk Repair Program;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said Contract after approval as to form by the City Attorney and approval as to substance by the Public Services Area Administrator and City Administrator;
RESOLVED, That a contingency amount of $14,000.00 be established within the contract-related budget, and that the City Administrator be authorized to approve change orders to the Contract with Precision Concrete, Inc., not to exceed that amount, in order to satisfactorily complete this project;
RESOLVED, That the City Administrator be authorized to approve the extension of the contract for four additional one-year renewals subject to the availability of funding; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.