Title
Resolution to Extend the Contract with Doan Construction Company for the 2019 Sidewalk Repair Program ($658,511.54)
Memorandum
Attached for your review and approval is a resolution to extend the contract with Doan Construction Company (Bid No. 4522) for the Sidewalk Repair Program.
During the past seven construction seasons, the Sidewalk Repair Program has provided repairs to sidewalks throughout the City. Beginning in 2017, the Program returned to neighborhoods repaired in 2012. The attached map shows the areas of the City that will be targeted in 2019.
The Program work included in this agreement consists of the replacement of sidewalk slabs with "vaulted" or "displaced" joints greater than 1 inch in height, and installation of new sidewalk or Americans with Disabilities Act (ADA) compliant ramps.
Doan was the lowest responsible bidder for this kind of work during the last 7 years. Doan’s 2018 contract allowed for its renewal for 2 additional years, by mutual agreement, with Doan obliged to hold its bid prices. City staff recommends that Doan’s contract be extended for 1 year, and requests that the City Administrator be authorized to extend the contract 1 additional year in 2020, subject to the availability of funding.
Doan has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage ordinances.
Budget Impact: Funding for the project is included in the appropriate approved capital budgets and comes primarily from the Street, Bridge, and Sidewalk Millage; with some additional funding from the Major and Local Street Funds, Washtenaw County Street Millage, Michigan Department of Transportation, Ann Arbor Area Transportation Authority, Downtown Development Authority, and various departmental budgets within the City of Ann Arbor, depending on the location at which the work is done.
Staff
Prepared by: Nicholas Hutchinson, P.E., City Engineer
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Sidewalk Repair Program maintains quality pedestrian facilities in the City;
Whereas, The Program will maintain and repair approximately 20% of the City’s pedestrian facilities in 2019;
Whereas, Competitive bids were received on February 1, 2018 and Doan was the lowest responsible bidder;
Whereas, Doan’s resulting contract provides for its extension for 2 one-year terms, subject to the terms and conditions in the original contract;
Whereas, Doan satisfactorily performed sidewalk repairs from 2012 through 2018;
Whereas, Doan’s contract sets forth the services to be performed by Doan, and the payments to be made by the City therefore, all of which are agreeable to the City;
Whereas, The Program is funded is included in the appropriate approved capital budgets and is primarily from the Street, Bridge, and Sidewalk Millage, with some additional funding from the Major and Local Street Funds, County Street Millage, Michigan Department of Transportation, Ann Arbor Area Transportation Authority, Downtown Development Authority, and various departmental budgets within the City of Ann Arbor, depending on the location at which the work is done; and
Whereas, Doan has submitted all required Non-Discrimination, Prevailing Wage, Living Wage, and Conflict of Interest Disclosure forms and complies with the requirements of the City’s Non-Discrimination, Prevailing Wage and Living Wage Ordinances;
RESOLVED, Doan’s contract be extended for one year, in the amount of $658,511.54, for 2019 work for the Sidewalk Repair Project;
RESOLVED, That a contingency amount of $66,000.00 be authorized within the project budget and that the City Administrator be authorized to approve change orders to the construction contract with Doan, not to exceed that amount;
RESOLVED, That the City Administrator be authorized to approve the extension of the contract for an additional one-year renewal in 2020, subject to the availability of funding; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution including approval of needed Traffic Control Orders, night work authorizations, and other similar administrative approvals to allow the work of the project to proceed without delay.