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File #: 19-0141    Version: 1 Name: 2/19/19 - Purchase Golf Equipment from Spartan Distributors
Type: Resolution Status: Passed
File created: 2/19/2019 In control: City Council
On agenda: 2/19/2019 Final action: 2/19/2019
Enactment date: 2/19/2019 Enactment #: R-19-069
Title: Resolution to Approve the Purchase of Golf Course Maintenance Equipment from Spartan Distributors (NIPA - $129,325.57)
Attachments: 1. Golf Equip Quote 011519 Spartan.pdf, 2. NIPA Contract #2017025 - Toro.pdf
Title
Resolution to Approve the Purchase of Golf Course Maintenance Equipment from Spartan Distributors (NIPA - $129,325.57)
Memorandum
The attached resolution authorizes the purchase of three pieces of maintenance equipment for the two City golf courses from Spartan Distributors, Sparta, MI, under the National IPA cooperative purchasing contract #2017025. The pieces include one Toro Groundsmaster 4500-D, one Toro Workman HDX-2WD, and one Toro Greensmaster TriFlex Hybrid 3320.

The equipment will replace three pieces of existing golf course maintenance equipment: a 2008 Toro Greensmaster 3150 with 3,577 hours of use, a 2008 Toro Workman HD with 2,223 hours of use, and a 2008 Toro Groundsmaster 4500-D with 4,554 hours of use. This class of equipment is usually replaced after seven years of service and all of these pieces have exceeded this standard.

Spartan Distributors complies with the requirements of the City's conflict of interest and non-discrimination ordinances.

At their January 29, 2019 meeting, the Ann Arbor Parks Advisory Commission recommended Council's approval of this action.

Budget/Fiscal Impact: The City is in the final year of a three year plan to replace outdated golf course equipment. The new equipment is included in the Fleet Fund for replacement funding purposes. Including these assets in the Fleet Fund allows their replacement costs to be spread over their lifetime so funds are then available in the Fleet Fund when it is time to replace this equipment. The future impact of the Fleet Replacement charges for the equipment included in this resolution will be an annual amount of $18,040.92 in the Parks & Recreation Services, Golf Courses General Fund operating budget beginning in FY 2020.

Prior to the start of this three year equipment replacement plan, golf maintenance equipment was last purchased for the golf courses in 2008. At that time, the golf courses were in an Enterprise Fund and were not generating sufficient revenue to ...

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