Title
Resolution to Authorize the Purchase of a 2020 Vactor Combination Sewer and Catch Basin Cleaner from Jack Doheny Companies (Sourcewell Bid - $448,490.00)
Memorandum
The attached resolution authorizes the purchase of one 2020 Vactor Combination Sewer and Catch Basin Cleaner mounted on a 2020 Western Star 4700 chassis at a cost of $448,490.00 through the Sourcewell (formerly NJPA) cooperative purchasing program (contract #122017-FSC) for use by the Public Services Area, Public Works Unit.
The Vactor combines high pressure water and a powerful vacuum to clean sewers, catch basins, and can also be used to vacuum-excavate soils. Vactors are the City’s primary tool used to clean and maintain our sanitary and storm water systems. All of the City of Ann Arbor’s vacuum trucks are Vactor brand with interchangeable parts, which allows a substantial reduction in parts inventory. Having the same brand, also allows equipment operators more familiarity with the equipment that reduces training time and improves operations.
This unit will replace asset #2610, a mechanical sewer rodder unit mounted on a 2008 Ford F-550 chassis that has 8,124 hours of use, the repair costs for which have exceeded 148% of its purchase price.
This replacement was planned by the Public Works Unit and will be a substantial upgrade to their cleaning and maintenance capacity. While a rodder cuts roots and breaks through blockages in a pipe, it does not actually remove the debris from the pipe. A Vactor is needed to come in behind the rodder to actually remove the debris. When the rodder is used, staff can clean approximately 600 feet of sewer line per day. With a Vactor, staff can clean 2,000-3,000 feet of sewer line per day.
Federal Signal Corporation, the manufacturer of the Vactor brand, was awarded contract number 122017-FSC by the Sourcewell cooperative purchasing program for sewer vacuum equipment. Jack Doheny Companies, Northville, Michigan, is the sole Michigan vendor of Vactor brand equipment and supplies for Federal Signal Corporation. The City’s purchasing unit has reviewed the Sourcewell cooperative purchasing program and found that it meets the requirements of the City of Ann Arbor for competitive and fair purchasing.
Jack Doheny Companies complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.
Budget Impact: Adequate funding for the purchase of the sewer vacuum truck has been budgeted in the FY19 Fleet Services Fund budget and the FY19 Sewage Disposal Fund Operations and Maintenance budget.
Green Fleet Policy: At their December 20, 2018 meeting, the Green Fleet Committee approved the need for the replacement of this vehicle, that the proposed replacement is consistent with the Green Fleet Policy, and recommended the approval of this resolution. The Sustainability and Innovations Manager has concurred with the actions of the Committee.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facility Unit Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The Fleet & Facilities Unit needs to purchase replacement sewer cleaning equipment for the City’s fleet;
Whereas, Competitive bids were received by the Sourcewell (formerly NJPA) cooperative purchasing program;
Whereas, Federal Signal Corporation received the contract for sewer vacuum equipment and Jack Doheny Companies of Northville MI is the dealer of record for Federal Signal Corporation in the State of Michigan;
Whereas, Jack Doheny Companies complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances; and
Whereas, Adequate funds for the purchase of this equipment in the amount of $108,500.00 are available in the FY19 approved Fleet Services Fund budget and in the amount of $339,990.00 are available in the FY19 approved Sewage Disposal Fund Operations and Maintenance budget;
RESOLVED, That the City Council approves the issuance of a City-form purchase order to Jack Doheny Companies, for one 2020 Vactor Combination Sewer and Catch Basin Cleaner mounted on a 2020 Western Star 4700 chassis for a total amount of $448,490.00;
RESOLVED, That funds for the purchase of this equipment are to be available without regard to fiscal year;
RESOLVED, That the equipment being replaced (no. 2610) be sold at the next City vehicle auction after the equipment is removed from service; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.