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File #: 19-0130    Version: 1 Name: 2/19/19 All Season Gutters for Farmers Market
Type: Resolution Status: Passed
File created: 2/19/2019 In control: City Council
On agenda: 2/19/2019 Final action: 2/19/2019
Enactment date: 2/19/2019 Enactment #: R-19-065
Title: Resolution to Approve a Construction Contract with All Season Gutters to Install New Gutters at the Farmers Market ($29,099.00)
Attachments: 1. ITB_4559_Document.pdf

Title

Resolution to Approve a Construction Contract with All Season Gutters to Install New Gutters at the Farmers Market ($29,099.00)

Memorandum

Attached for your review and action is a resolution to approve a $29,099.00 construction contract with All Season Gutters for installation of new gutters underneath the shed at the Ann Arbor Farmers Market.

 

The new gutters will replace the old set, which have reached the end of their useful life (temporary repairs are needed several times during the rainy months to stop gutters leaking onto vendor’s products and stalls). It will be easier to manufacture replacements for the new gutters with the proposed materials and style that can be made to fit quickly and in large amounts.

 

Recreation infrastructure repairs are identified in the CIP and PROS plan as park priorities. 

 

Invitation to Bid #4559 was sent out to 193 companies.  However, only one formal bid was received for this project:

 

All Season Gutters                     $29,099.00*

 

*Lowest responsible bidder

 

Staff is recommending awarding a construction contract to All Season Gutters in the amount of $29,099.00 for installation of new gutters at the Farmers Market.  A 10% construction contingency ($2,909.90) is requested to cover potential contract change orders to be approved by the City Administrator.  It is requested that a $32,008.90 contract and contingency amount be approved for the life of the project without regard to fiscal year. Funding is available in the approved FY2019 Park Maintenance and Capital Improvement Millage budget.

 

All Seasons Gutters is in compliance with the requirements of the City’s Non-Discrimination, Prevailing Wage, and Living Wage ordinances

 

The Park Advisory Commission recommended approval of this contract at their January 29, 2019 meeting.

Staff

Prepared by:                     Josh Landefeld, Parks and Recreation Deputy Manager                     

Reviewed by:                     Colin Smith, Parks & Recreation Service Manager

                     Derek Delacourt, Community Services Area Administrator

Approved by:                     Howard Lazarus, City Administrator

Body

Whereas, Current gutters should be replaced at the Farmers Market;

 

Whereas, The Parks and Recreation Open Space Plan recommends infrastructure improvements for recreation facilities that are in need of repair;

 

Whereas, Funding for the Farmers Market Gutter replacement is available in the approved FY2019 Park Maintenance and Capital Improvement Millage budget;

 

Whereas, Competitive bids were received by Purchasing on December 20, 2018;

 

Whereas, All Seasons Gutters submitted the lowest responsive bid;

 

Whereas, All Seasons Gutters is in compliance with the requirements of the City’s Non-Discrimination, Prevailing Wage, and Living Wage ordinances; and

 

Whereas, The Park Advisory Commission recommended approval of this contract at their January 29, 2019 meeting;

 

RESOLVED, That City Council approve a construction contract with All Season Gutters for installation of new gutters at the Farmers Market, and approve a construction contingency of $2,909.90 (10%) to cover appropriate contract change orders for a total contract amount of $32,008.90 for the life of the project without regard to fiscal year;

 

RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution including the authority to approve change orders within the approved contingency; and

 

RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the contract after approval as to substance by the City Administrator and approval as to form by the City Attorney.