Title
Resolution to Increase the Sole Source Purchase Order with Jack Doheny Companies Inc. for the Purchase of Parts and Service for Water, Sanitary and Storm Sewer Equipment ($50,000.00 annually)
Memorandum
In September 2017, City Council approved Resolution #17-328, which authorized a sole source purchase order to Jack Doheny Companies Inc. of Northville, MI, in an amount up to $60,000.00 annually for FY18, FY19 and FY20. Jack Doheny Companies Inc. is the sole Michigan supplier of sales, parts and repairs for Vactor Manufacturing Inc., including their Vactor, Ramjet and Guzzler product lines. The City’s three vacuum trucks are all Vactor trucks.
The original purchase order was used solely by Public Works for parts and repairs related to the truck mounted equipment such as sewer line cameras, cleaning jets and nozzles. In addition to Public Works use of the Purchase Order, Fleet Services began utilizing it in FY19 for parts and necessary repairs to the vacuum trucks. Utilization of the Purchase Order by Fleet Services will require a $50,000.00 annual increase to the authorized Purchase Order amount, bringing the total Purchase Order amount to $110,000.00 annually for FY19 and FY20.
Jack Doheny Companies Inc. complies with the requirements of the City’s conflict of interest and non-discrimination ordinances.
Budget Impact: Adequate funding for the amended purchase order is available in the approved FY19 Fleet Services Fund, Water Supply System, Sewage Disposal System and Stormwater System Operations and Maintenance budgets and will be available in subsequent annual budgets if approved by Council.
Staff
Prepared by: Matthew J. Kulhanek, Fleet and Facility Unit Manager
Reviewed by: John Fournier, Assistant City Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Jack Doheny Companies Inc. is the sole Michigan supplier of sales, parts and repairs for Vactor Manufacturing Inc., including their Vactor, Ramjet and Guzzler product lines;
Whereas, In September 2017, City Council approved R-17-328 which authorized the issuance of a sole source purchase order to Jack Doheny Companies Inc. in the amount of $60,000.00 annually for FY18, FY19 and FY20;
Whereas, The purchase order authorization needs to be increased to $110,000.00 annually for FY19 and FY20;
Whereas, Jack Doheny Companies Inc. complies with the requirements of the City’s Conflict of Interest and Non-Discrimination Ordinances; and
Whereas, Adequate funding for the amended purchase order is available in the approved FY19 Fleet Services Fund, Water Supply System, Sewage Disposal System and Stormwater System Operations and Maintenance budgets and will be available in subsequent annual budgets if approved by Council;
RESOLVED, That the City Council authorizes the increase of $50,000.00 to the sole source purchase order to Jack Doheny Companies Inc. to the amount of $110,000.00 annually for FY19 and FY20, subject to budgetary approval; and
RESOLVED, That the City Administrator be authorized to take the necessary actions to implement this resolution.