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File #: 19-0072    Version: 1 Name: 1/22/19 UltiPro ACA
Type: Resolution Status: Passed
File created: 1/22/2019 In control: City Council
On agenda: 1/22/2019 Final action: 1/22/2019
Enactment date: 1/22/2019 Enactment #: R-19-023
Title: Resolution to Approve Amendment No. 4 to the Hosted Human Resources and Payroll System Agreement with Ultimate Software Group, Inc., ($25,000.00)
Attachments: 1. CA-16 Addendum to the ACA Service Supplement.pdf, 2. CA-16 UltiPro ACA Distribution Services Supplement.pdf
Title
Resolution to Approve Amendment No. 4 to the Hosted Human Resources and Payroll System Agreement with Ultimate Software Group, Inc., ($25,000.00)
Memorandum
The attached Resolution authorizes the execution of the attached Amendment No. 4 to the 2006 Agreement between the Ultimate Software Group, Inc. ("UltiPro") and the City for Hosted Human Resources and Payroll System ("Agreement"). The Amendment No. 4 amends a supplement to the original Agreement related to UltiPro providing certain services related to the Affordable Care Act 1095C distribution and filing services. The City previously used a different vendor to provide these 1095C services. The decision was made to transitions these services to UltiPro because UltiPro maintains key data related to the 1095C, thereby improving the efficiency and accuracy of the 1095C distributions and filings.

Budget/Fiscal Impact: The estimated annual cost for the calendar year of this Amendment No. 4 is $25,000.00.

The overall costs for the program will fluctuate monthly depending both on the number of employees and retirees enrolled in the program during any given month, and the amount of incurred claims actually paid during any given month.
...Staff
Prepared by: Jessica Hull, Employee Benefits Supervisor
Reviewed by: Robyn Wilkerson, Director of Human Resources & Labor Relations
Approved by: Howard Lazarus, City Administrator
...Body
Whereas, The City executed an agreement with Ultimate Software Group, Inc. ("UltiPro") on or about November 20, 2006 for Hosted Human Resources and Payroll System ("Agreement");

Whereas, The Agreement has been amended through various addenda, supplements, and amendments since that time, including a supplement that required UltiPro to provide certain distribution and filing services related to Affordable Care Act mandated 1095C Forms ("1095C Services");

Whereas, The attached Amendment No. 4 to the Agreement reduces the subscription fee that the City owes UltiPro for such...

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