Title
Resolution to Approve General Services Agreement for Digital Scanning Services with Layton Document Systems, Inc. ($182,224.47) (8 Votes Required)
Memorandum
Attached for your review and consideration for approval, please find a resolution to authorize the award of a General Services Agreement with Layton Document Systems, Inc. for digital scanning services for permits, plans and projects with detail per unit cost set description. Building and Rental Services request an amendment to the FY19 Construction Fund budget in the amount of $158,094.98 ($173,904.47 with a 10% contingency). City Assessor's office has funding available for their share of the project totaling $7,563.40 ($8,320 with a 10% contingency) in the General Fund.
For Building and Rental Services, this contract includes digital scanning services to perform digital scanning of an estimated 201,320 pages of large format paper, 2,882,300 pages of microfilm and 602, 880 pages of microfiche. These historical permits, plans and project files currently inventoried at two locations (1st Floor of LARCOM and the basement of Fire Station #2) within the City. For the City Assessor's Office, this contract includes digital scanning services for 80,000 pages of documents and 125,000 pages of microfilm. The scanned digital documents will be stored in an electronic content management system so staff and citizens can access then via the web instead of using the paper based index system currently being used.
Eight firms' submitted proposals for the digital scanning services as defined in the RFP. Staff evaluated the proposals and selected Layton Document Systems, Inc. based on their proposal outlining their professional services, staff qualifications, past involvement with similar services, and cost. Layton Document Services, Inc. complies with the City of Ann Arbor Non-Discrimination and Living Wage Ordinances.
Round #1 Scoring:
Round #2 Scoring:
Fee comparison:
Staff
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