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File #: 18-1644    Version: 1 Name: 11/19/18 - Granicus Annual Maintenance PO
Type: Resolution Status: Passed
File created: 9/18/2018 In control: City Council
On agenda: 11/19/2018 Final action: 11/19/2018
Enactment date: 11/19/2018 Enactment #: R-18-455
Title: Resolution to Approve a Purchase Order to Granicus, Inc. for Annual Software Maintenance and Support for FY2019 ($50,578.23)
Attachments: 1. Ann Arbor Gov Delivery Renewal Q-37052-20180912-1004 (003).pdf, 2. Ann Arbor MI Q-40111 (002).pdf

Title

Resolution to Approve a Purchase Order to Granicus, Inc. for Annual Software Maintenance and Support for FY2019 ($50,578.23)

Memorandum

Attached for your review and action is a resolution approving a purchase order to Granicus, Inc. in the amount of $50,578.23 for maintenance and support of the following software systems for FY2019:

 

                     Legistar - the City’s Legislative Management System

                     Boards and Commissions - the City’s platform to manage the appointment process of various boards and commissions

                     eComment - the City’s platform to allow public comment on published agendas

                     Communications Cloud - the City’s Communication platform for content delivery

 

Budget/Fiscal Impact: This expenditure is planned and budgeted in the approved FY2019 Information Technology Services Unit budget.  There are no additional funds being requested. 

 

It is imperative to maintain the agreement with Granicus to receive application updates and maintain support.

 

Granicus complies with the requirements of the City’s Non-discrimination and Living Wage ordinances.

Staff

Prepared by:                     Joshua Baron, Applications Delivery Manager ITSU

Reviewed by:                     Tom Shewchuk, Director, ITSU

                     Tom Crawford, Financial Services Area Administrator and CFO

Approved by:                     Howard S. Lazarus, City Administrator

Body

Whereas, Granicus, Inc. is the developer of the City’s Legislative Management System as well as various other tools that support the City’s public engagement with its constituents including Boards and Commissions, eComment, and Communications Cloud;

 

Whereas, Purchase of the annual service and support from Granicus for these applications is necessary to receive applications updates and maintain customer support;

 

Whereas, Granicus complies with the requirements of the City’s Non-discrimination and Living Wage ordinances; and

 

Whereas, Sufficient funding for the maintenance fee for these applications is budgeted for and available in the FY2019 Information Technology Services Unit budget;

 

RESOLVED, That City Council approve a purchase order with Granicus, Inc. for an annual subscription, maintenance, and support of the Legistar, Boards and Commissions, eComment, and Communications Cloud for FY2019 in the amount of $50,578.23;

 

RESOLVED, That City Council approve the attached Master Subscription Agreement with Granicus, LLC, which shall govern such purchase and subsequent purchases (subject to required approvals);

RESOLVED, That the Mayor and City Clerk be authorized and directed to execute said agreement after approval as to substance by the City Administrator and approval as to form by the City Attorney; and

 

RESOLVED, That the City Administrator be authorized to take all necessary actions to implement this Resolution.