Title
Resolution to Approve Amendment No. 3 to the Professional Services Agreement with URS Corporation Great Lakes Inc., for the Ann Arbor Station Environmental Review ($99,022.00)
Memorandum
Attached for your review and consideration is a resolution authorizing Amendment No. 3 to the Professional Services Agreement with URS Corporation Great Lakes Inc. (URS). Council Resolution R-13-321 approved a professional services agreement with URS for conceptual design and environmental review services for the Ann Arbor Station Environmental Review Project for $824,875.14 including contingencies. Council Resolution R-16-439 and R-17-212, approved Amendments 1 and 2 for $126,798.72 and $137,026.00 respectively, bringing the total amount to $1,088,699.86. This amendment of $99,022.00 will bring the total amount of the contract with URS to $1,187,721.86.
The initial scope of work for this agreement included preparation of an Environmental Assessment (EA) and public review process for one "preferred alternative" in accordance with the Federal National Environmental Policy Act (NEPA). This contract amendment is needed to complete the ongoing NEPA effort resulting from Federal Railroad Administration (FRA) requests for additional work not included in the prior approved scope of work. The original scope of work envisioned publishing a Draft EA and addressing comments received in a final finding of the FRA. FRA approved release of the Draft EA for public comment on September 15, 2017. The Draft EA, combined with all comments received and responses to the comments, were documented in a draft final finding document that was provided to FRA in November 2017. The original scope of work was therefore deemed complete.
However, FRA responded that further work would be required. FRA advised the project team that the Draft EA must be revised to a Final EA, which would be reviewed by FRA and then published for additional public review. Under FRA’s current direction, after this additional work and the additional public comment period has been completed, FRA will prepare and release their final finding.
Budget/Fiscal Impact: Funding for this contract amendment of $99,022.00 and an additional $10,978.00 to support the associated staff effort, is available in the approved FY 2019 Administrator’s non-departmental general fund budget by taking advantage of un-utilized governmental planning funding. This amendment will enable the City to fulfill its obligation under the City of Ann Arbor Michigan Department of Transportation Grant Agreement for completion of Rail Passenger Station - environmental review and preliminary engineering phases. Failure to complete these activities could result in the FRA determining the City is in default of the grant agreement and responsible to return $1,461,953.74 of federal funds previously received.
Sustainability Framework: The work completed under this amended contract furthers the Engaged Community, Transportation Options and Clean Air and Water goals of the City’s Sustainability Framework.
Staff
Prepared by: Eli Cooper, A.I.C.P., Transportation Program Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Resolution
Whereas, URS Corporation Great Lakes Inc., (URS) is providing public engagement, conceptual design and environmental review services for the Ann Arbor Station Environmental Review project;
Whereas, The City has a need for additional services required by the Federal Railroad Administration (FRA) to comply with the grant requirements for the Environmental Review;
Whereas, Funding is available in the approved FY 19 non-departmental, general fund budget;
Whereas, URS complies with the requirements of the non-discrimination and Living Wage Ordinances; and
RESOLVED, That City Council approves Amendment No. 3 to the professional services agreement with URS in the amount of $99,022.00;
RESOLVED, That $110,000.00, which includes $99,022.00 for contractor activities under the amendment and an additional $10,978.00 for the associated staff effort, is transferred from the approved FY 19 non-departmental, general fund budget to the Engineering general fund operations and maintenance budget and is then passed-thru to the Ann Arbor Station project budget;
RESOLVED, That the funding for the amendment and staff effort be available without regard to fiscal year;
RESOLVED, That the Mayor and City Clerk be authorized and directed to execute the amendment after approval as to form by the City Attorney and approval as to substance by the City Administrator; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this resolution.