Title
Resolution to Approve Purchase Orders to Ultimate Software Group, Inc. for the Annual UltiPro System Software Maintenance and License Agreement for our Retiree Population through October 31, 2020 ($108,900.00)
Memorandum
Attached for your review and action is a resolution to approve purchase order for renewal of the annual licensing and maintenance agreement with Ultimate Software Group, Inc. for the City's standard software used for, in this case, administration of Retiree Medical Insurance and ACA Reporting.
Budget/Fiscal Impact: This expenditure is budgeted and approved in the FY2019 Risk Fund budget. Future expenditures will be budgeted in the appropriate fiscal year through October 31, 2020.
Council approved the resolution for the implementation and first year subscription of this project in June of 2016. The original resolution number R-16-229. Council also approved the 2nd year subscription of this project in August of 2017. The resolution number is R-17-310.
The accompanying resolution authorizes the creation of purchase orders for the remaining payments to Ultimate Software Group, Inc. in the amount of $33,000.00/year for the licensed use of HR software through October 31, 2020, when the Agreement ends.
Staff
Prepared by: Jessica Hull, Employee Benefits Supervisor, Human Resources
Reviewed by: Robyn Wilkerson, Director of Human Resources & Labor Relations
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City entered into an Agreement with Ultimate Software Group, Inc. ("Ultimate Software") for Hosted Human Resources and Payroll System on or about November 6, 2006 ("Original Agreement");
Whereas, The Affordable Care Act requires the City to report data in a specific format;
Whereas, These requirements caused the City to approve Amendment No. 3 to the Original Agreement, (Legistar #16-0781), which allowed the City to house Retiree data in the City's ...
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