Title
Resolution to Approve the Purchase of Hot Mix Asphalt (HMA) and Emulsion from Cadillac Asphalt, LLC ($387,580.00/$193,790.00 annually; ITB-4547)
Memorandum
Attached for your review and consideration for approval is a resolution authorizing City expenditure of up to $387,580.00 for the purchase of hot mix asphalt (HMA) and emulsion from Cadillac Asphalt, LLC.
The bid was advertised on the City’s Website and on the Michigan Inter-governmental Trade Network (MITN) website. One (1) bid was received and publically opened on August 7, 2018. Cadillac Asphalt, LLC was the only respondent for 1100T, 13A, 36A, 4E3, 5E3 and LVSP HMA as well as SS-1H emulsion.
The purchased HMA and emulsion will be used for normal street and path maintenance and for restoration of the same after work on City water supply, sewage disposal, and stormwater systems.
Budget Impact
Funding is available in the approved FY19 Major and Local Street Operation and Maintenance budgets, Sewage Disposal System, Stormwater System, and Water Supply System, and will be available in subsequent annual budgets if so approved by council.
Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances.
This agreement is for July 1, 2018 through June 30, 2020.
Staff
Prepared by: Paul Matthews, Public Works Assistant Manager
Reviewed by: Molly Maciejewski, Public Works Manager
Reviewed by: Craig Hupy, Public Services Area Administrator
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, Public Works needs to purchase Hot Mix Asphalt (HMA) and emulsion for normal street and path maintenance and for restoration of the same after work on City water supply, sewage disposal, and stormwater systems;
Whereas, The City received one competitive bid (ITB-4547) on August 7, 2018;
Whereas, Cadillac Asphalt, LLC was the bidder (for 1100T, 13A, 36A, 4E3, 5E3 and LVSP HMA as well as SS-1H emulsion);
Whereas, The bid prices are firm through June 30, 2020;
Whereas, Cadillac Asphalt, LLC complies with the City’s Non-Discrimination and Living Wage Ordinances; and
Whereas, Sufficient funds have been budgeted in the approved FY19 Major and Local Street Operations and Maintenance budgets, Sewage Disposal System, Stormwater System, and Water Supply System, and will be available in subsequent annual budgets if so approved by council;
RESOLVED, That City Council approve the purchase order for hot mix asphalt (HMA) and emulsion from Cadillac Asphalt, LLC, as needed for the next two fiscal years not to exceed $193,790.00 annually; and
RESOLVED, That the City Administrator be authorized to take the necessary administrative actions to implement this resolution.