Title
Resolution Approving Purchase Orders with Oakland County for CLEMIS Information Services for FY19 - FY23 ($523,710.00)
Memorandum
The attached resolution seeks approval of purchase orders to Oakland County in an amount of $105,800 annually (plus allowed contingencies) for the continuation of CLEMIS Public Safety Information Sharing Services for the Ann Arbor Police Department for FY2019 through the first half of FY2023. The City entered into a five year Administrative Services Agreement for CLEMIS Public Safety Information Sharing (“CLEMIS Agreement”) with Oakland County on January 4, 2018 (Legistar File # 16-1731; approved 12/19/16). These purchases would be pursuant to that Agreement.
Budget/Fiscal Impact: The first $105,800 annual expenditure (plus the $10,580 contingency) is planned and budgeted in the approved FY2019 Information Technology Services Unit budget. Funds for FY2020 through FY2022 are planned to be budgeted in those fiscal years in the amount of $105,800 annually (plus a $10,580 contingency each year) in the Information Technology Services Unit budget. In FY2023, $52,900 is planned to be budgeted (plus a $5,290 contingency) in the Information Technology Services Unit budget.
CLEMIS, provided through Oakland County, provides public safety technology solutions including Computer Aided Dispatch (CAD), CAD Mobile, Report Management System, fingerprinting and mug shots for use by local police and sheriff agencies. The use of this highly specialized and integrated technology service allows many public safety organizations across Southeast Michigan, including Washtenaw County, to share information and intelligence across agency and government boundaries, improving public safety responsiveness and the overall safety of the Ann Arbor and Washtenaw County communities.
The City of Ann Arbor has been a participating member of CLEMIS since August 2005.
Staff
Prepared by: Joshua Baron, Applications Delivery Manager, ITSU
Reviewed by: Tom Shewchuk, Director, ITSU
Tom Crawford, Financial Services Area Administrator and CFO
Approved by: Howard S. Lazarus, City Administrator
Body
Whereas, The City of Ann Arbor requires that efficient and interoperable information sharing services be maintained for public safety agencies, allowing for the effective delivery of safety services within the City of Ann Arbor and throughout Washtenaw County;
Whereas, CLEMIS, provided through Oakland County, provides public safety technology solutions including Computer Aided Dispatch (CAD), CAD Mobile, Report Management System, fingerprinting and mug shots for use by local police and sheriff agencies;
Whereas, The use of this highly specialized and integrated technology service allows many public safety organizations across Southeast Michigan, including Washtenaw County, to share information and intelligence across agency and government boundaries improving public safety responsiveness and the overall safety of the Ann Arbor and Washtenaw County communities;
Whereas; The City of Ann Arbor has been a participating member of CLEMIS since August 2005;
Whereas, The City entered into a five-year Administrative Services Agreement for CLEMIS Public Safety Information Sharing (“CLEMIS Agreement”) with Oakland County on January 4, 2018 (Legistar File # 16-1731; approved 12/19/16);
Whereas, It is in the City’s interest to approve purchase orders to Oakland County in an amount of $105,800.00 annually (plus allowed contingencies) for FY2019 through the first half of FY2023 pursuant to the CLEMIS Agreement;
Whereas, The City has planned, approved, and budgeted for FY2019 CLEMIS Information Services expenditure in the FY2019 Information Technology Services Unit budget of $105,800.00; and
Whereas, The City plans to budget for CLEMIS Information Services in its FY2020 - FY2023 Information Technology Services Unit budget;
RESOLVED, That City Council approve a purchase order to Oakland County for continued participation in CLEMIS Information Services pursuant to the CLEMIS Agreement for FY2019 in an amount of $105,800.00;
RESOLVED, That City Council approve purchase orders to Oakland County for continued participation in CLEMIS Information Services pursuant to the CLEMIS Agreement for FY2020-FY2023, subject to the budgeting of such funds in the Information Technology Services Unit budget for such years, in the amount of $105,800.00 annually (except for FY2023, which shall be for $52,900.00);
RESOLVED, That the City Council approve a ten percent (10%) contingency on each annual expenditure to be expendable from the Information Technology Services Unit budget, subject to budgeting of such funds in the Information Technology Services Unit budget for such year and City Administrator approval;
RESOLVED, That the amounts authorized herein may be used without regard to fiscal year; and
RESOLVED, That the City Administrator be authorized to take all necessary administrative actions to implement this Resolution including execution of any authorized renewals and any changes or amendments that do not exceed the contingency amount.